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4/22//2017

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Thoreau Elementary School

March 6, 2017

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Charles Long, Member

Michael W. Schaaf, Member

Christopher Mortensen, Member

 

NEWS MEDIA PRESENT:

Shaquana Desiderio, Gallup Independent

 

GUESTS

Brian J. Bernard

Jolene Begay

Gerald Horacek

Carmen Moffett

Teri Fraizer

Meriyea Upshaw

Morgan Upshaw

Jvanna Hanks

Michael Cubacub

April Silversmith

Richy Ferguson

Rachel Rodriquez

Tim Bond

Eulilia Gonzales

Kathy Ledingham

Shaquana Desiderio

Stacey Thompson

Shawmarie DeGroat

Lincoln Cayaditto

Chris Mortensen

Eileen Dolloff

M. Desiderio

Lawrence Serna

Charley Long Sr.

Moni Short

Raedean Yazzie

Alray Nelson

Brian Lee

Genevieve Lee

Ramona Silversmith

Mary Anderson

Sonlatsa Jim-Martin

Federico Padrones

Lynda Spencer

Katie Gilbert

Deb Arthur

Leatricia Bennett

Anita Benally

Valerie Scott

Deloria Chapo

Leonard Perry

Kerenthia Swan

Maxine Sloan

Rethania Jake

Vivinita Bennett

 

STAFF MEMBERS PRESENT:

Mike Hyatt, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL: 4:02p.m./all present

Thoreau High School band played the National Anthem and one other piece; the board commended the band director and the students.

 

Oath of Office: Honorable Judge April Silversmith, Magistrate Court administered the oath of office for

the newly elected Board of Education Members for Gallup-McKinley County Schools: Charles Long,

Christopher Mortensen, and Michael W. Schaaf.

Michael W. Schaaf was sworn-in as the Board of Education District 5 School Board Member

Christopher Mortensen was sworn-in as the Board of Education District 4 School Board Member

Charles Long was sworn-in as the Board of Education District 2 School Board Member

 

PUBLIC COMMENT

Edmund Yazzie, Council Delegate – commended the band and ask the board to consider a golf club for Thoreau High.

Shawmarie DeGroat – athletic program (student/coach/parents) needs improvement.

Alray Nelson – TFA Recruitment (Provided an information packet to the board)

Sonlatsa Jim-Martin – parent, advocate against the former superintendent, end racism/discrimination and board attacks.

Charley Long Sr. – congratulates newly elected members and ask the board to address the bridge issues in Coolidge area.

Anita Benally – Thoreau Chapter President, spoke on supporting all of the students, teachers and administrators.

Charles Long has hopes to improve and move the district forward.

Chris Mortensen thanked the community and looks forward to working together. He has children in the school system.

Michael Schaaf thanked the community for hosting the meeting and will work with the board.

 

EXECUTIVE SESSION-The Board will meet in executive session:

a. Limited Personnel Matters Related to discussion on the previous employment and buyout of the employment

contract of the Superintendent, as Permitted under Section 10-15-1(H)(2) of the New Mexico Open Meetings Act, and Communications with Legal Counsel Regarding Pending or Threatened Litigation regarding threats of lawsuit from Superintendent, and discussion of potential OMA claims against the Board, as permitted under Section 10-15-1(H)(7) of the New Mexico Open Meetings Act.

 

b. Report on Closed Executive Session.

Priscilla Manuelito stated for the record there was discussion on superintendent buy-out, communication with legal counsel on lawsuits against the board, discussion of OMA claim against the board in the executive session, no other action taken.

Kevin Mitchell made the motion to go into executive session to discuss personnel issues at 5:05 p.m. on Monday, March 6, 2017. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

Kevin Mitchell made the motion to reconvene the meeting from the executive session at 7:05 p.m. on Monday, March 6, 2017. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

 

Board Retreat Discussion (Date/Time)

Priscilla Manuelito asked if there is a need for retreat which will consist of information for the new board members on budget, policies, programs, and others deem important. The board recommends April 2017; date and time will be emailed to Priscilla Manuelito.

 

Notices and Communication

March 20-24, 2017 ~ Spring Break

March 25-27, 2017 ~ NSBA Annual Conference, Denver, CO

April 3, 2017 ~GMCS Board Meeting - Board Room

April 5, 2017 ~ Region I Meeting - Bloomfield

April 17, 2017 ~GMCS Board Meeting - Navajo Mid 4pm

April 28, 2017 ~ Navajo Sovereignty Day - No School

 

Approval of Updated Graduation Requirement for Board of Education Graduation Policy I-7350 IKF -

ACTION

Dr. Pauletta White reviewed and cited the changes made and recommended for approval.

Kevin Mitchell moved the Approval of Updated Graduation Requirement for Board of Education Graduation Policy I-7350 IKF be approved, with amendments as presented.

Upon roll call vote, motion carried unanimously. (Five board members present and voting: Chris Mortensen-yes, Charles Long-yes, Michael Schaaf-yes, Kevin Mitchell-yes, Priscilla Manuelitoyes)

 

Adopt the Resolution to grant a waiver for Board Member participation in the procurement of services for

William Plumbing and Gallup Pumping Services to conduct business with the District - ACTION

Jvanna Hanks reviewed and cited the procurement rule approving the waiver for audit and transparency purposes.

Christopher Mortensen recused himself from participating in voting.

Kevin Mitchell moved the Adopt the Resolution to grant a waiver for Board Member participation in the procurement of services for William Plumbing and Gallup Pumping Services to conduct business with the District be approved, with amendments as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting:

Charles Long-yes, Michael Schaaf-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

Adopt the resolution to grant a waiver for Board Member continued participation in the procurement of

services for Williams Plumbing to continue with the contract as awarded RFP-292-17BP - ACTION

Jvanna Hanks reviewed and cited the procurement rule approving the waiver for audit and transparency purposes.

Christopher Mortensen recused himself from participating in voting.

Kevin Mitchell moved the Adopt the resolution to grant a waiver for Board Member continued participation in the

procurement of services for Williams Plumbing to continue with the contract as awarded RFP-292-17BP be approved, with amendments as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting: Chris

Mortensen-yes, Charles Long-yes, Michael Schaaf-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

ADJOURNED at 7:36p.m.

 

                                                                            Quote

 

                                          “He who opens a school door, closes a prison.”
                                                                                                        --Victor Hugo

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

February 21, 2017

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Sonia Waraich, Gallup Independent

 

GUESTS

Richy Ferguson

Rachel Rodriguez

Gulalia Gonzales

Stacy Kavanaugh

Brenda Yazzie

Carmen Moffett

Michael Cubacub

Tera Gambill

Michael Gambill

Buffie Klumpenhower

Don Mitchell

Tim Bond

Gerald Horacek

Brian J. Bernard

Shaquana Desiderio

Sonlatsa Jim-Martin

Vida Silvers

Katie Joe

Mark Remillard

Brenda Gibson

 

STAFF MEMBERS PRESENT:

Mike Hyatt, Interim Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL: 6:00p.m./Four board members were present for roll call

 

PUBLIC COMMENT

Brenda Yazzie commended the outgoing board, JOM funds are not being used by the schools, and the needs are identified to serve unique students. Recommends having Mid/High school students attend National JOM conference.

 

Lynn Huenemann entered at 6:03 pm.

 

Recognition (Student, Staff, Other)

Teri Fraizer presented a proclamation to Ms. Tera Gambill, 5th Grade Teacher, Red Rock Elementary, accepted the

proclamation on behalf of her class. Mr. Michael Gambill, Teacher, Gallup Mid School accepted the proclamation for his 1st hour and 3rd hour classes. The student’s art work on Martin Luther King is on display in the board room. The board commended the recipients.

 

Teri Fraizer awarded plaques to the outgoing board members.

Sandra Jeff accepted the plaque and she thanked the board members, she enjoyed her time on the board although it was political. Thanked the teachers and parents.

 

Lynn Huenemann accepted the plaque and thanked the board members for perseverance; he also apologized to the schools in his district for not visiting often and asked the board to continue to support Navajo Language.

 

Joe Menini received the plaque and an NMSBA Exemplary Award; he thanked his former students, the administrators and staff.

 

Kevin Mitchell thanked the outgoing board members; they made an impact, increase his knowledge to become a better leader, caring and appreciate the teaching he has learned. The outgoing board has done well for the district.

 

Priscilla Manuelito thanked the outgoing board; appreciated talking her Native language with strong support from

Lynn Huenemann, the board’s strength was incredibly.

 

Navajo Nation School Clothing Program – cancelled

 

Bilingual Seal Update

Pauletta White and Vida Slivers provided a written information sheet as part of the board packet.

Joe Menini was concerned that Gallup High school students are not interested in participating to obtaining a bilingual seal as there are several students from other schools.

 

Lynn Huenemann thanked the administrators for allowing students to participate and going beyond by providing

transportation on a weekend to Window Rock, AZ to take the exam.

 

Priscilla Manuelito asked for clarification on the bilingual seals being embedded on the sash for the graduates. She was informed that the request will be addressed and for other bilingual seals, the personnel at local schools are charged with the duties.

 

Traditional Counselor Position

Pauletta White reviewed the requirements for the position. Lynn Huenemann recommends broadening the requirement so that more applicants can apply.

 

Notices and Communication

February 22-25, 2017 ~ NMSBA Board Institute

March 6, 2017 ~ GMCS Board Meeting @ Thoreau Elem 4PM

March 6, 2017 ~ Oath of Office for Newly Elected Board Members

March 6, 2017 ~ Data Day (No School)

March 20-24, 2017 ~ Spring Break

April 3, 2017 ~ GMCS Board Meeting

 

Sandra Jeff exited at 7:00 p.m.

 

Approval to cancel the pending RFP for legal services and direct the reissuance of the RFP pursuant the

direction of the Board - ACTION

Action to ratify and confirm the cancelation of the RFP for legal services under Section 13-1-131

of the Procurement Code and direct the Administration to reissue the RFP with a new review

committee to provide the Board with a recommendation for final selection under the new RFP.

Lynn Huenemann moved the Action to ratify and confirm the cancelation of the RFP for legal services under Section 13-1- 131 of the Procurement Code and direct the Administration to reissue the RFP with a new review committee to provide the Board with a recommendation for final selection under the new RFP be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Action to direct the Administration to pay any and all outstanding invoices for legal services by the end of

February.

Joe Menini moved the Action to direct the Administration to pay any and all outstanding invoices for legal services by the end of February be approved, with amendments as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Michael W. Schaaf, newly elected board member was acknowledged by Kevin Mitchell

 

EXECUTIVE SESSION: 6:59—8:04p.m.-- related to discussion on the employment contract of the new Superintendent and Communications with Legal Counsel Regarding Pending or Threatened Litigation regarding threats of lawsuit from Superintendent, and discussion of communications with PED on complaints against the Board.

 

a. Limited Personnel Matters

b. Report on Closed Executive Session.

c. Action to ratify and approve the final contract for employment for the new Superintendent

Kevin Mitchell moved the Action to ratify and approve the final contract for employment for the new superintendent-Mike Hyatt be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

ADJOURNED at 8:12p.m.

 

                                                                   Quote

 

          “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                    ---Tiffany Madison

 

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

February 13, 2017

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member ABSENT

 

NEWS MEDIA PRESENT:

Sonia Waraich, Gallup Independent

 

GUESTS

Ron Triplehorn

Eulalia Gonzalez

Tim Bond

Gerald Horacek

Richy Ferguson

Deloria Chapo

Marco Abeita

Carmen Moffett

Vanessa Duckett

Chris Mortensen

Becki Payton

Loria Cater

Janie Nail

Brian J. Bernard

Ryan Hudgeons

Ana Hudgeons

Cynthia Mowrer

Ryan Dashner

Tony Tanner

Stacey Mowrer

 

STAFF MEMBERS PRESENT:

Mike Hyatt, Interim Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Teri Fraizer, Community Relations

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL: 2:45p.m./Three board members were present for roll call

Lynn Huenemann entered at 2:47pm

 

Approval of Legal Services RFP - Discussion / ACTION

Marco Abeita presented a handout on options regarding RFP for legal services (RFP-295-17WF). Following the discussion on options and after meeting with Larry Maxwell, Procurement Director for Public Education Department, Joe Menini made an amendment that the district has provided cancellation (convenience and cause) clauses in the solicitation and contract and a new RFP may be issued if renewal is not executed or contract is cancelled.

Kevin Mitchell motioned to approve the sole source option, the board to review description of past vendors that submitted RFP’s, and that a new RFP be awarded for approval.

Joe Menini moved the Amendment that the district has provided cancellation (convenience and cause) clauses in the

solicitation and contract and a new RFP may be issued if renewal is not executed or contract is cancelled to award as

evaluation committee has recommended be approved as presented.

Upon roll call vote, motion failed. (Four board members present and voting: Joe Menini-yes, Lynn Huenemann-no, Kevin Mitchell-no, Priscilla Manuelito-no)

 

Kevin Mitchell moved the Approval the Sole Source Option, review description of past vendors, new RFP be approved as presented. Upon roll call vote, motion carried unanimously.

(Four board members present and voting: Joe Menini-yes, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

Kevin Mitchell made the motion to go into executive session to discuss the Employment Contract of the Superintendent and considering of hiring of new Superintendent,

Report on Closed Executive Session and Possible action on Superintendent's Contract at 3:18 p.m. on Monday, February 13, 2017. Upon roll call vote, motion carried unanimously. (Four board members

present and voting)

 

EXECUTIVE SESSION: 3:18—6:23p.m. Communication with Legal Counsel Regarding pending or Threatened Litigation regarding lawsuit from Gallup Independent, Henderson appeal, and discussion of communications with PED on complaints against the Board.

 

Employment Contract of the Superintendent and considering of hiring of new Superintendent

Kevin Mitchell moved the employment contract of the Superintendent and considering of hiring of new superintendent giving the authority to board president to negotiate a buy-out with Frank Chiapetti be approved. Upon roll call vote, motion carried.

(Four board members present and voting: Joe Menini-no, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

b. Report on Closed Executive Session (listed twice)

c. Possible action on Superintendent's Contract (no action taken)

d. Possible action on hiring of new Superintendent

Kevin Mitchell moved the possible action on hiring of new superintendent that Mike Hyatt be offered a two-year contract beginning 2017-2018 and 2018-2019 and give the authority to the board president to negotiate the salary be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting: Joe Menini-no, Lynn

Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

e. Action to approve response to PED Secretary and issuance of response

Kevin Mitchell moved to give the authority to the Board President to sign on behalf of the board on the letter to be submitted to Public Education Department lifting the letter of direction placed on Frank Chiapetti.

Upon roll call vote, motion carried unanimously. (Four board members present and voting: Joe Menini-yes, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

Report on Closed Executive Session

Priscilla Manuelito stated no action taken in executive session and no other item were discussed. At this time she would entertain a motion.

 

Action to cancel the pending RFP for legal services and direct the reissuance of the RFP pursuant the

direction of the Board (no action taken)

 

Action to approve the retention of all incumbent providers of legal services until the award of the new RFP

and approving and directing the payment for those services under Section 127 of the Procurement Code to protect

and advocate for the School District's legal position on pending matters and protect it in upcoming matters without

harm to the School District and for the protection of its property, administrators, staff and employees. (no action

taken)

 

ADJOURNED at 6:26p.m.

 

                                                               Quote

 

          “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                    ---Tiffany Madison

 

 

 

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

February 6, 2017

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member – absent

 

NEWS MEDIA PRESENT:

Sonia Waraich, Gallup Independent

 

GUESTS

Richy Ferguson                  Benda Tahe                        Garrett Stolz

C. Moody                            Tammy McDonald             Amanda Breno

Vanessa Duckett                Frankie Ramone                 Marlene Jaspers

Felix Kowena                     Geneva Bennett                  Eulalia Gonzales

Ron Triplehorn                   Lorice Campos                    Tim Bond

Tammy Hall                        Carmelita Darwin                Rochelle Begay

Andrea Phillips                  Bertha Yazzie                     Mary Washburn

Glen Washburn                  Sonlatsa Jim-Martin            Toni Nezz

Brian J. Bernard                 Bob Rosebrough                Donna Aldred

 

STAFF MEMBERS PRESENT:

Mike Hyatt, Interim Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL: 6:04p.m./ Sandra Jeff, member – absent

 

PUBLIC COMMENT

Amanda Breno – cursive writing not being taught in the schools and students not saying the pledge. Gallup is the national “Patriot” in the country. Reinstate the pledge and teach cursive writing.

 

Brenda Tahe – Thoreau High coach issues with basketball threating players, additional parents will come in force.

 

Sonlatsa Jim-Martin – request to provide more drinking water to our students at the schools. Thank the school board for bringing in a nutrition program, SFE provided lunch during the teacher/parent conferences.

 

Marlene Jasperse, Toni Nezz, Andrea Phillips and Donna Aldred provided clarifications on family planning, health surveys, space availability, referrals, parent(s) opting out, health promotions, fitness gram and appreciate the collaboration with the schools to help the students. Inadvertently, Twin Lakes Elementary School was left out; Twin Lakes needs to be added.

 

Dr. Pauletta White clarified that the funds are available and will be used to work with the schools, no teacher  pay

involved. The Dual language model at Twin Lakes, there was confusion and lack of administrative support. Updated financial sheet will be revised and made available.

 

Teri Fraizer presented plaques to the classified staff for perfect work attendance from previous year to the current year.

Lennie Bedonie – Navajo Bus, Marlene Begay – Thoreau Bus, Geneva Bennett – Thoreau Bus, Lorice Campos – Gallup Transportation, Annie Enditto – Thoreau Bus, Santiago Escajada – Gallup Transportation, Virginia Espino – Lincoln Elementary, Stacy Etsitty – Navajo Elementary, Felix J. Kowena – Thoreau Bus, Tommy McDonald – Thoreau Bus, Frankie Ramone – Tse Yi Gai Bus, Alice R. Sanders – Thoreau Elementary, Doris Thompson – Thoreau Bus, Bertha – Thoreau Bus and Ruby Yazzie – Thoreau Bus. The board commended the employees for a job well done.

 

Proclamation Plaque given to GMCS from the Mayor of Gallup was presented to the administration.

 

Navajo Nation School Clothing Program – deferred

 

Counseling and other Support Services for Students

Eulalia Gonzales andMary Lindenmeyer presented the counselors duties and responsibilities, vital members of the education team. The Kuder Navigator program is a valuable tool for mid and high school students.

Priscilla Manuelito requested for statistics on suicide and trauma, a list of license personnel and their training, and a resource list for parents.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Joe Menini attended the Ramah El dedication, Jefferson Pancake breakfast and asked when the dedication for Jefferson is scheduled.

 

Lynn Huenemann appreciated the recognitions, attended IEC meeting and met with Joe Guillen.

 

Kevin Mitchell attended the chapter meeting at Tohatchi and the exit meeting.

 

Priscilla Manuelito attended the Ramah Elementary dedication, meeting with Maxwell, State Procurement office, attended the Native American Day in Santa Fe, planning meeting in Pinedale and the parent/teacher conference at Thoreau High School.

 

Notices and Communication

February 6, 2017 ~ Parent/Teacher Conferences

February 7, 2017 ~ School Board Elections

February 9, 2017 ~ Gallup Day @ Legislature (Santa Fe)

February 20, 2017 ~ Presidents Day (Schools Closed)

February 21, 2017 ~ GMCS Board Meeting

February 22-25, 2017 ~ NMSBA Board Institute

March 6, 2017 ~ GMCS Board Meeting @ Thoreau Elem 4PM

March 6, 2017 ~ Data Day (No School)

March 20-24, 2017 ~ Spring Break

 

Approval of Miyamura High School Travel to Europe 2018 International Student Trip #15026 -

ACTION

Joe Menini moved the Approval of Miyamura High School Travel to Europe 2018 International Student Trip #15026 be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

Following a lengthy discussion on passport issues, fundraising, refund policy, the progress report to be clear with parents, AP Classes, an annual trip, received the report late is a factor, and update the board quarterly.

 

Resolution regarding Zuni Lawsuit - ACTION

Lynn Huenemann moved the Resolution regarding Zuni Lawsuit be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting: Joe Menini-yes, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

Resolution regarding board policies related to litigation - ACTION

Lynn Huenemann moved the Resolution regarding board policies related to litigation be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting: Joe Menini-yes, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

Common Core State Standards - Discussion

Lynn Huenemann stated the efforts to not use common core is in the Arizona schools, the processes and content of the common core are not bad. The education is the function of the state. There is no room for local input and there are more models out there that we can choose if we decide to do so. There are forty four states that have adopted the common core. There are more ways to teach. There are no Navajo standards embedded.

 

EXECUTIVE SESSION:  8:30—9:38p.m

Limited Personnel Matter.

a. Pending Litigation (Zuni Lawsuit)

b. Personnel matters (Board directives to Superintendent)

c. Notice from Public Education Department

d. Acting Superintendent Personnel Report

e. Superintendent Evaluation.

 

ADJOURNED at 9:43p.m.

 

 

 

 

                                                                               Quote

 

                        “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                        ---Tiffany Madison

Special GMCS Board Meeting

Gallup-McKinley County Schools

Tse Yi Gai High School Cafeteria

December 19, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Sonia Waraich, Gallup Independent

 

GUESTS

Eulalia Gonzales

Rachel Rodriguez

Teri Fraizer

Gerald Horacek

Tim Bond

Peter Campos

Carmen Moffett

Ruby Haley

Chee Smith Jr.

Virgil Manuelito Sr.

Katie Joe

Merlinda Mexicano

Alray Nelson

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services - absent

Mike Hyatt, Associate Superintendent for Human Resources/Business Services - absent

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  2:09 p.m./all present

 

PUBLIC COMMENT - none

 

APPROVAL OF AGENDA

Kevin Mitchell moved the agenda be approved, with amendments to remove the Solar Panel and Dine Language Program Report as the presenters are not in attendance.

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

APPROVAL OF MINUTES

Include in the minutes the discussion on the Phoenix trip (Miyamura) and the directives to the superintendent.

Joe Menini moved the minutes of the Board of Education regular meeting of November 21, 2016: motion failed and will be represented at the next board meeting.

Upon roll call vote, motion failed. (Five board members present and voting: Joe

Menini-yes, Sandra Jeff-yes, Lynn Huenemann-no, Kevin Mitchell-no, Priscilla Manuelito-no)

 

APPROVAL OF CONSENT AGENDA ITEMS

Clarification on the trip to Albuquerque, NM and the PAT is the acronym for Parent as Teachers.

Joe Menini moved the consent agenda items be approved as presented. (*6b, *6c, *6d, *6e, *8c, *8f, *8g)

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Reports

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Joe Menini attended UNM Graduation and the Annual Convention.

Sandra Jeff attended Annual Convention.

Lynn Huenemann attended the Annual Convention-session on drug use and overdose and school climate, shoe game in Church Rock chapter and the UNM Graduation.

Kevin Mitchell attended the Annual Convention, legislative priority meeting, Christmas program and the Coyote Canyon chapter meeting.

Priscilla Manuelito attended the Annual Convention, legislative priority meeting, chapter meeting, staff dinner, and Chee Dodge Festival.

Sandra Jeff and Priscilla Manuelito also attended the dual credit meetings.

 

Notices and Communication

December 17, 2016 ~ UNM Graduation 10AM-MHS

December 19-30, 2016 ~ Winter Break

January 3, 2017 ~ GMCS Board Meeting (Tuesday)

January 10, 2017 ~ Spelling Bee 9AM-GHS

January 17, 2017 ~ GMCS Board Meeting (Tuesday)

 

Solar Panels Report (deferred)

 

Native American Month Report

Frank Chiapetti presented the Native American month activities and events that were downloaded off the website from schools across the district. This included parent meetings. All of items are still posted on the website.

 

Integration Navajo/Indian across Curriculum Report

Frank Chiapetti presented a report from the written detailed document to the board. The report was put together from the schools across the district. The report is available if the board wishes to get a copy. The activities will be posted on-line as a library type setting. The resistance has lessened in the areas of Navajo classes.

Sandra Jeff questioned who all participated collecting data. The response is the zone directors and culture teachers. Discussion if there was a need to hire a curriculum director, the zone directors’ positions are integrated to assist with curriculum.

 

Dine Language Program Report (deferred)

 

Oral Language Skills & Standardized Testing Statement - Lynn Huenemann

Lynn Huenemann discussed his statement on English growth. The learning of English at their own expense, it is not literacy.

The aural society changed to book society, as reading a book. The board supported the statements made by Lynn Huenemann on history, language and culture. Conversation on sacrificing own oral language, but we ask our children to go to school.

Frank Chiapetti supports the culture issue, it surrounds us all.

 

Increasing Parental Involvement Report

Frank Chiapetti presented the documents detailing the district departments and schools across the district have on file on parental involvement, various craft fairs, family nights, fund raising, showcasing talent, open houses, Native American Week, sports meeting and Jump Start at the schools. Additional information on the district considering replacing parent teacher conferences with Academic Parent Teacher Teams (APTT) as a state pilot project, the Crownpoint Elementary and Jefferson Elementary are interested in applying as are several other schools.

 

The board asked for clarification on booster club, parent teacher organization and parent teacher associations at the schools.

 

Jvanna Hanks explained the Title IX equality. A lot of information has been sent out to the schools and is being sent out constantly. The district’s priority is following the procurement law, the checks and balances and audit purposes. Up to date, one entity is ready for approval.

 

Additional training for the parents was requested. Frank Chiapetti has not said “no” to any o

 the schools on booster clubs, just that they have to follow the policy in place.

OLD BUSINESS

Legal Services of November 14, 2016 - ACTION

The board rejected the legal services after a lengthy discussion. The board felt the working relations, the knowledge of school law and past experiences with Cuddy Law was sufficient to continue services as their board attorney.

Priscilla Manuelito talked to the board and asked if this is the only board attorney or addresses other issues as EEOC.

She would like to cancel these legal services RFP and reopen/reissue it.

Frank Chiapetti responded that there is no such thing as just the board attorney, it is a district attorney, and there are multiple cases.

Kevin Mitchell is under the impression that Cuddy McCarthy Law was the board attorney; the other attorneys are never contacted for daily advices, the legal advices are given from Cuddy Law and he honestly believes Cuddy Law is their attorney.

He recommends not approving the current legal service contracts, but having the legal service be readdressed.

Priscilla Manuelito strongly feels the board should be the ones to receive, evaluate and select the legal representation.

Joe Menini asked for how the selection and break down was made on points awarded. The process was provided.

Jvanna Hanks clarified the selection process and how the RFP were submitted, the information is under disclosure as it is embedded in the procurement law. The proposals submitted by the vendors are not information that can be given to the board.

Kevin Mitchell asked to reject the RFP and select their own.

Jvanna Hanks says if you are bias, you should automatically remove yourself from the committee.

Priscilla Manuelito asked what the other attorneys have done for the board, there is not a report given and supports canceling the Legal Services RFP.

 Lynn Huenemann asked if Rosebrough and Walsh Gallegos are carry-over attorneys that are available to the school district.

Jvanna Hanks responded that all Legal Service RFPs were up to October 30, 2016 and if and when the attorneys have met their threshold or if there is an on-going litigation the attorney would still be available. She explained the procurement code that is law and the district is to uphold abiding by the law.

The Cuddy Law has met its threshold from July 1, 2016 to now; the district has paid Cuddy Law $300,000. The board publically stated who they want for board attorney and that the board

must vote on its own decision.

Priscilla Manuelito recommends contracting with Cuddy Law. Jvanna Hanks states it is not allowable per audit purposes.

Lynn Huenemann says that the board can set aside their own policy and makes the motion to issue a new RFP, the proposals to be received, reviewed, and evaluated and approved by the board.

Jvanna Hanks reiterated that it cannot be done in an open meeting, it is against procurement law and it cannot be done in an executive session as it is not one of the reasons under the Open Meetings Act.

Lynn Huenemann withdraws his motion and instead recommends Priscilla Manuelito and Lynn Huenemann to serve on the committee selecting legal services for the board. The attorneys mentioned are qualified to conduct state trainings and the board should select their attorney.

Sandra Jeff would like to have the full board interview the attorneys in an open meeting.

Lynn Huenemann motions to have two board members received new RFPs to review and evaluate. The board is convinced they did not get the full information.

Lynn Huenemann moved the Legal Services of November 14, 2016 be rejected as the presented, new RFP’s will be reissued and received and evaluated by the two board members Priscilla Manuelito and Lynn Huenemann who will serve on the committee to select the Legal Services. Upon roll call vote, motion carried. (Five board members present and voting: Joe Menini-no, Sandra Jeff-yes, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes).

 

Priscilla Manuelito is seeking advice on the $60 thousand contract threshold that has been met and continued service is not allowable. Jvanna Hanks would never suggest who would be available.

Lynn Huenemann stated the assure proposals received the fullest possible information.

 

 NEW BUSINESS

Approval of School Climate Survey – ACTION/Discussion

Lynn Huenemann recommends initiating a survey to better the board and district.

Frank Chiapetti reminds the board the district has used survey monkey conducting a survey in the past.

Sandra Jeff would like to discuss more on this item.

Joe Menini moved the Approval of School Climate Survey be postponed as presented.

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Open Meetings Resolution – ACTION/tabled

Sandra Jeff asked for a copy of the resolution and see if changes are needed. Priscilla Manuelito provided a copy that was revised and the board will review and consider it for action at a future meeting.

Sandra Jeff moved the Open Meetings Resolution be tabled as presented. Upon roll call vote, motion carried unanimously.

(Five board members present and voting)

 

EXECUTIVE SESSION:  5:00—7:39 p.m.

Limited Personnel Matters Related to supervision of Superintendent and contract for employment; evaluation of the Superintendent; and receipt of personnel report on Crownpoint High School principal and former principal and other personnel issues, Communications with Legal Counsel Regarding Pending or Threatened Litigation regarding lawsuit from Gallup Independent, Henderson appeal, discussion of legal opinions and discussion of complaints.

 

Sandra Jeff made the motion to go into executive session to discuss personnel issues at 5:00 p.m. on Monday, December 19, 2016. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

Kevin Mitchell made the motion to reconvene the meeting from the executive session at 7:39 p.m. on Monday, December 19, 2016. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Report on Closed Executive Session.

Priscilla Manuelito asked for adjournment; however Frank Chiapetti asked the report on closed executive session was not made which violated the open meeting act.

Priscilla Manuelito stated the superintendent contract, evaluation of superintendent were items discussed under limited personnel.

 

Possible action on Superintendent’s Contract

Lynn Huenemann moved the action on Superintendent’s Contract that Frank Chiapetti will be put on administrative leave with pay for the remainder of his contract and appointed Mike Hyatt as the acting superintendent.

Upon roll call vote, motion carried. (Five board members present and voting: Joe Menini-no, Sandra Jeff-yes, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

ADJOURNED at 7:42 p.m.

 

 

                                                                    Quote

 

                            “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                             ---Tiffany Madison

 

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

December 5, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Sonia Wariach, Gallup Independent

 

GUESTS

Troy Tom

Isaiah Ramone

Lanny Ray

Dana Ray

Renee Hardy

Bobby Martin

Richy Ferguson

Virgil Manuelito Sr.

Vanessa Duckett

Brenda Chicharello

Haley Bia

Aleya Bia

Brian J. Bernard

Carla Zecca

Matt Herriman

Andrea Thomas

Reynold Morris

Julia Nichols

Marjorie Kee

Charmiyne Kee

Nicol Begay

Whiteshell Haskie

Gretchen Herriman

Cecilia Perez

Bill Lee

Stacey Thompson

Tim Bond

Pablo Berron

Tiyara Scott

Darell Antone

Lyrik Lee

Wendy Sturnes

Carmen Moffett

Felicia Sam

Peter Ippel

Sierra Slaughter

Kacy Abeita

Irene Fuller

Tash Baker

Matt Baker

Rachel Rodriquez

Mary Washburn

Glen Washburn

Bernadette Yazzie

Yolanda Keeto

Monica Yazzie

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  6:01 p.m./all present

 

PUBLIC COMMENT

Bobby Martin–Tohatchi High School entrance lights, transportation, overcrowding and SUV picking up students.

 

Renee Hardy-commended Pauletta White/Board. She has issues on Tribal Clothing, UNM classes/PE teacher and coaches, stipend/salary issues, and clocking in/out and MHS trip.

 

Reynold Morris read a written note on Ortiz disrespecting the NAC at Tohatchi schools.

 

Andrea Thomas-Tohatchi High gym ventilation, newspaper articles, teacher retention, no communication, lack of funds for coaches/sports and bullying issues.

 

Brenda Chicharello spoke on tribal clothing, why our school district is not receiving the clothing this year.

 

 

APPROVAL OF CONSENT AGENDA ITEMS

Superintendent Chiapetti clarified the processes for Miyamura going on a trip to Phoenix; many other area schools were invited. He further responded to the leave of absences requests on the agenda, the two individuals have exhausted their FMLA, according to board policy the board needs to take action. Lastly, Matt Baker supported the Intergovernmental Agreement up for approval for work with Thoreau area schools on positive youth programs.

 

Notices and Communication

December 17, 2016 ~ UNM Graduation 10AM-MHS

December 19-30, 2016 ~ Winter Break

January 3, 2017 ~ GMCS Board Meeting (Tuesday)

January 10, 2017 ~ Spelling Bee 9AM-GHS

January 17, 2017 ~ GMCS Board Meeting (Tuesday)

 

OLD BUSINESS

Legal Services of November 14, 2016 – ACTION (Deferred)

 

NEW BUSINESS

Approval of Student Activity Travel: CONSENT

 

Miyamura High, 15 students, 2 chaperons, Phoenix, AZ, December 4, 2016 to attend Cardinal and Red Skin Game. (No Cost to Game)

 

EXECUTIVE SESSION-The board pulled of the agenda.

 

Date for special meeting: December 15, 2016 at Tse Yi Gai High School at 3pm weather permitting.

 

ADJOURNED at 8:41 p.m.

 

 

                                                           Quote

 

                “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                ---Tiffany Madison

 

 

Notice of Disapproval and Failure to Meet Requirements

Notice of Disapproval

 

GMCS Regular Board Meeting

Gallup-McKinley County Schools

Student Support Services Boardroom

November 21, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Sonia Wariach, Gallup Independent

 

GUESTS

Brian J. Bernard

Paul Cassidy

Richy Ferguson

Marco Abeita

Renee Hardy

V. Hardy

Mark Remillard

Tim Bond

Gerald Horacek

Virgil Manuelito Sr.

Chris Mortensen

Eulalia Gonzales

Carmen Moffett

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Evelyn Barreras, Recording Secretary

 

CALL TO ORDER/ROLL: 6:04 p.m./all present

 

PUBLIC COMMENT

Renee Hardy – NPHS coach, basketball athletes, ineligibility and fairness. An employee posts on Facebook daily.

 

APPROVAL OF CONSENT AGENDA ITEMS

Lynn Huenemann does not understand the legal services as discussed. Marco Abeita explains the procurement process; the committee that reviewed the RFP’s and assures the board The New Mexico procurement code is being strictly followed.

Joe Menini is opposed to delay approval. Kevin Mitchell requests to remove or table item *8.1.a. – Legal Services off the agenda.

Joe Menini amended the consent agenda items be approved to remove *8.a.1- legal services as presented.

(*6c,*6d,*6e,*8a,*8b,*8f, *8i) Upon roll call vote, motion carried unanimously. (Five board members present and voting)

Superintendent disagrees with the current motions, item 8.a.1 as an action item. Another motion is being made for a consent item into a motion item. We need to make sure the minute taker is following accurately.

 

Legislatures' and Governors' Budget Update

Superintendent reported on the budget with the final unit value with a bigger cut in the next fiscal year. The transportation and instructional materials, the superintendent association lobbied Hannah Skandera to let the district decide what will meet their needs, and at this point, we are leaving all funds as they are set. The actual cuts will be based on the 40th day count; we do have less 100 students. The official amounts will be available after the 80th and 120th day count. December 1st is the 80th day and February 8th is the 120th day. Jvanna Hanks provided the actual cash reserves to be 2.5 million.

 

Solar Panels Report

Superintendent updated on the solar panels in the school district. Solar construction at all schools by next school year. Affordable Solar was recommended for consistency. Ron Triplehorn will contact the board and invite them to the board meeting.

 

Student PARCC Scores Report

Superintendent presented disaggregated scores. A slide presentation will be made available to the board. There is growth in some areas and not all population was included in the report. The State of New Mexico did recognize our school district.  English Language Learner (ELL) is not reported. The board questions the number of students on participation rate and ACT testing.

 

Hispanic Heritage Month Report

Miyamura High School celebrated the Hispanic and others celebrated in conjunction with May, Cinco de Mayo days.

Lynn Huenemann stresses the importance of celebrating the variety of holidays that is enjoyable and meaningful. Priscilla Manuelito also believes more should be done to celebrate the different cultures. Copies of the district Education Matters flyers were made available.

 

Integration of Navajo /Indian Studies across the Curriculum Progress/Dine Content Standards Report

Superintendent discussed the Culture Awareness nights. Handouts were provided. Teachers will come and present for the board on what they are doing in the classroom instead of just receiving lesson plans. Agenda items #7, 8, and 9 under reports are all integrated. Priscilla Manuelito talked about a Curriculum development that was presented during the Government to Government meetings and would like to detail the programs options.

 

Oral Language Skills and State Standardized Testing Statement by Lynn Huenemann

 

Dine Language Program Implementation Report

 

Increasing Parent and Community Engagement Progress Report

Superintendent has attended a webinar; Gallup is selected in the state to practice the new parent teacher team, a new way of doing parent teacher conferences. A rural school in the district will be a pilot project.

Lynn Huenemann said the board set goal areas and what progresses have been made thus far. A lengthy discussion on reasons putting on the agenda all the items related to language skills, implementation report, and parent and community engagement.

 

Legal Expenses Financial Report

Superintendent discussed the legal expenses paid from July 1, 2016 to October 31, 2016.

The overall amount paid to Cuddy Law is $74,768, Rosebrough is $44,220, and Irwin Law is $17,079. The billings are for due processes, mileage, hotel, and capital outlay lawsuit, Petroleum Traders, witness fees, Immigration, employment law and general services. Board president asked that the billings be sent to all of the board members.

 

Navajo Nation Tribal Clothing Program Report

Superintendent attempt to make contact, no return response from the tribal office therefore there is no report to be made. The board question how each school handles the requests, forms and actual clothing. A presentation is requested.

Priscilla Manuelito alluded to KOATS for kids to provide some coats for our students.

 

Board and IEC Work Session Date

Priscilla Manuelito announced to have the meeting on November 29, 2016 with the Indian Education Committee and the Board, from 5pm to 7pm in the board room. The school district lobbyist is requesting a work session date(s) with the board and the legislators. Sandra Jeff recommends the second week of January 2017 before they go into regular session. Recommendation made to check with the lobbyist on availability. December 13th or 14th was given by the board.

 

Addendum Update

Superintendent recollects this report was made in the earlier board meetings. The school district did follow all of the laws to give the addendum. Following a lengthy discussion, the board asked for copies of the budget that entails the addendum. The board would like their input in the organizational chart and all contracts given to employees. Sandra Jeff did review the Board of Education Minutes November 21, 2016 budget and the addendum is included. She also asked if the partial budget that was presented and passed during Titus Nez’s tenure was approved and she is very concerned about paying a lot out for the attorney fees and the addendum, while the funds could be used for students and teachers.

[NOTE:  Remind us again who was the deciding vote against the bi-partisan Education Budget during their tenure in the Legislature which cost districts and employees needed funds/raises.]

Lynn Huenemann supports the addendum with the expectation of the staff to be at board meetings and other duties as assigned.

 

2017-2018 Budget Report

Superintendent spoke with Paul Aguilar, the report was on projected membership from the student counts from previous years and the current year.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Joe Menini attended the Region I Fall meeting; next meeting will be in April 2017 in Bloomfield and a conference call with Paul Aguilar and Hanna Skandera, along with Dr. Pauletta White and Mike Hyatt, Del Norte Construction site visit, and plan for Jefferson dedication in January 2017.

 

Sandra Jeff - no report.

 

Lynn Huenemann attended the Region I meeting, IEC Orientation, Hanna Skandera Visit to the district and the Tohatchi High Princess/Brave contest.

 

Kevin Mitchell - no report.

 

Priscilla Manuelito attended the Region I meeting, chapter meetings, HEHSC meeting in Window Rock and a meeting with Paul Aguilar.

 

Superintendent reminded the board to look on the district website; there is a lot of information listed for each school, events and the school calendar.

 

Notices and Communication

November 21-25, 2016 ~ Thanksgiving Break

December 2-3, 2016 ~ NMSBA Annual Convention

December 5, 2016 ~ GMCS Board Meeting

December 19-30, 2016 ~ Winter Break

January 3, 2016 ~ BOE Meeting

November 29, 2016 ~ NTU Dual Credit Meeting/12:30 PM

November 30, 2016 2:30 ~ Meeting with Principals

December 1, 2016 ~ PED Dual Credit Meeting

December 1, 2016 ~ Project Pathways-UNM

December 2016 ~ Eastern Navajo Suicide Prevention

December 16, 2016 ~ Building the Nation of Hope

December 17, 2016 ~ UNM Graduation 10AM-MHS

 

NEW BUSINESS

Report on, consideration of, and action on bids, proposals and use of existing contracts: CONSENT

Legal Services of November 14, 2016 – TABLED

Kevin Mitchell move the Legal Services of November 14, 2016 be tabled as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Approval of the 2017 Election Calendar and the Resolution for Election Proclamation – ACTION

(Move to beginning of the agenda)

Paul Cassidy presented a detailed election calendar and the 25 million dollar general obligation bond that is up for approval.  The Modrall Law Firm has prepared the resolution. The election will be held February 7, 2017. The bond tax base that repays debt has been positive for the last five years. The bond rating for the state has been downgraded, not the school districts bond rating. The Moody’s rating is at A1 for all school districts.

Jvanna Hanks talked on the five year plan projects, construction cycle, matching funds, other areas of funding needs,

remodeling, renovation, a continuous process and being flexible when an emergency arises. Any health and safety need that occurs will be addressed first. The school zones will be looked into as some schools are overcrowded.

 

Sandra Jeff moved the Approval of the 2017 Election Calendar and the Resolution for Election Proclamation be approved as presented.

 

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Approval to Donate 50'x50' parcel of land to Metro Dispatch and the McKinley County Office of

Emergency Management to Upgrade the Public Safety Radio Communication Systems in McKinley

County - ACTION

Superintendent discussed that a communication antenna will be installed at Sky City, a perfect site as there are no hills. The building will be vacated as the students will be moving to the new Del Norte Elementary school.

Lynn Huenemann moved the Approval to Donate 50'x50' parcel of land to Metro Dispatch and the McKinley County Office of Emergency Management to Upgrade the Public Safety Radio Communication Systems in McKinley County be approved as presented.

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Approval to change the Open Meetings Resolution adopted on May 16, 2016 to reflect the start time of the

Board of Education Meetings - Discussion/ACTION -No motion made.

Priscilla Manuelito proposed to start the board meeting to 3pm and open for discussion.

Joe Menini and Lynn Huenemann oppose the time changed for board meeting and to keep it at 6PM.

Kevin Mitchell agrees however during the winter months consider to have the meeting begin at 5PM because of the driving conditions.

Sandra Jeff  agrees to change the time to 5PM and simplify the meeting requirements. This item will be a discussion at this time, no action to be taken.

 

Approval to reschedule the March 20, 2017 Board of Education Meeting - ACTION

Priscilla Manuelito put before the board to discuss the date of the meeting as it is spring break for our students and staff. Following a lengthy discussion it was decided to have the board meeting on March 6, 2016 at 4PM at Thoreau Elementary School and delete March 20, 2016 off the calendar.

Joe Menini moved the Approval to reschedule the March 20, 2017 be deleted and have a Board of Education Meeting on March 6, 2016, 4PM at Thoreau Elementary School be approved.

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Board of Education Recording of Board Meetings - Discussion/ACTION -No motion made.

Priscilla Manuelito discussed the video recordings of the board meetings. The recording should start when the meeting is called to order and should not be edited; the board members need to take this recording very serious for transparency purposes. The only time it is not recording is during the executive session time. There has been no directive given or purposeful editing of any board meeting video recordings. Peter Campos stated that there is not direct editing, unless there is a technicality difficulty issue. Only one meeting in particular is not fully video because of equipment failure. Recording begins as close to 6pm as there are people out there asking if the meeting will be recorded and streamline. The cost of the equipment $5000-6000 and other parts are salvaged from other areas. Peter Campos was thanked and commended. Lastly, Peter Campos ask the board to talk into the microphone.

 

Superintendent provided the Zuni Lawsuit update: there has been 4 days of the trial, case presented, and called several witness to testify. Bob Rosebrough will rest his case and the state will call their witnesses. The trial will resume on January 30, 2017. No executive session needed, as all information is public information.

 

ADJOURNED at 10:19 p.m.

 

 

                                                                     Quote

 

               “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                ---Tiffany Madison

 

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

November 21, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Sonia Wariach, Gallup Independent

 

GUESTS

Brian J. Bernard

Paul Cassidy

Richy Ferguson

Marco Abeita

Renee Hardy

V. Hardy

Mark Remillard

Tim Bond

Gerald Horacek

Virgil Manuelito Sr.

Chris Mortensen

Eulalia Gonzales

Carmen Moffett

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Evelyn Barreras, Recording Secretary

 

CALL TO ORDER/ROLL: 6:04 p.m./all present

 

PUBLIC COMMENT

Renee Hardy – NPHS coach, basketball athletes, ineligibility and fairness. An employee posts on Facebook daily.

 

APPROVAL OF AGENDA

Joe Menini moved the agenda be approved, with amendment to move item 8.g. to beginning of the agenda. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

APPROVAL OF MINUTES

Lynn Huenemann moved the minutes of the Board of Education regular meeting of November 14, 2016 be approved as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

APPROVAL OF CONSENT AGENDA ITEMS

Lynn Huenemann does not understand the legal services as discussed. Marco Abeita explains the procurement process; the committee that reviewed the RFP’s and assures the board The New Mexico procurement code is being strictly followed.

Joe Menini is opposed to delay approval. Kevin Mitchell requests to remove or table item *8.1.a. – Legal Services off the agenda.

[NOTE: Cuddy & McCarthy was not on the Legal Services list for approval.  GMCS Board Attorney, Andy Sanchez is from this law firm.]

 

Joe Menini amended the consent agenda items be approved to remove *8.a.1- legal services as presented.

(*6c,*6d,*6e,*8a,*8b,*8f, *8i) Upon roll call vote, motion carried unanimously. (Five board members present and voting)

Superintendent disagrees with the current motions, item 8.a.1 as an action item. Another motion is being made for a consent item into a motion item. We need to make sure the minute taker is following accurately.

Financial Section – CONSENT

 

Legislatures' and Governors' Budget Update

Superintendent reported on the budget with the final unit value with a bigger cut in the next fiscal year. The transportation and instructional materials, the superintendent association lobbied Hannah Skandera to let the district decide what will meet their needs, and at this point, we are leaving all funds as they are set. The actual cuts will be based on the 40th day count; we do have less 100 students. The official amounts will be available after the 80th and 120th day count. December 1st is the 80th day and February 8th is the 120th day. Jvanna Hanks provided the actual cash reserves to be 2.5 million.

 

Solar Panels Report

Superintendent updated on the solar panels in the school district. Solar construction at all schools by next school year.  Affordable Solar was recommended for consistency. Ron Triplehorn will contact the board and invite them to the board meeting.

 

 

Student PARCC Scores Report

Superintendent presented disaggregated scores. A slide presentation will be made available to the board. There is growth in some areas and not all population was included in the report. The State of New Mexico did recognize our school district.  English Language Learner (ELL) is not reported. The board questions the number of students on participation rate and ACT testing.

 

Hispanic Heritage Month Report

Miyamura High School celebrated the Hispanic and others celebrated in conjunction with May, Cinco de Mayo days.

Lynn Huenemann stresses the importance of celebrating the variety of holidays that is enjoyable and meaningful. Priscilla Manuelito also believes more should be done to celebrate the different cultures. Copies of the district Education Matters flyers were made available.

 

Integration of Navajo /Indian Studies across the Curriculum Progress/Dine Content Standards Report

Superintendent discussed the Culture Awareness nights. Handouts were provided. Teachers will come and present for the board on what they are doing in the classroom instead of just receiving lesson plans. Agenda items #7, 8, and 9 under reports are all integrated. Priscilla Manuelito talked about a Curriculum development that was presented during the Government to Government meetings and would like to detail the programs options.

 

Oral Language Skills and State Standardized Testing Statement by Lynn Huenemann

 

Dine Language Program Implementation Report

 

Increasing Parent and Community Engagement Progress Report

Superintendent has attended a webinar; Gallup is selected in the state to practice the new parent teacher team, a new way of doing parent teacher conferences. A rural school in the district will be a pilot project.

Lynn Huenemann said the board set goal areas and what progresses have been made thus far. A lengthy discussion on reasons putting on the agenda all the items related to language skills, implementation report, and parent and community engagement.

 

Legal Expenses Financial Report

Superintendent discussed the legal expenses paid from July 1, 2016 to October 31, 2016.

The overall amount paid to Cuddy Law is $74,768, Rosebrough is $44,220, and Irwin Law is $17,079. The billings are for due processes, mileage, hotel, and capital outlay lawsuit, Petroleum Traders, witness fees, Immigration, employment law and general services. Board president asked that the billings be sent to all of the board members.

 

Navajo Nation Tribal Clothing Program Report

Superintendent attempt to make contact, no return response from the tribal office therefore there is no report to be made. The board question how each school handles the requests, forms and actual clothing. A presentation is requested. Priscilla Manuelito alluded to KOATS for kids to provide some coats for our students.

 

Board and IEC Work Session Date

Priscilla Manuelito announced to have the meeting on November 29, 2016 with the Indian Education Committee and the Board, from 5pm to 7pm in the board room.

The school district lobbyist is requesting a work session date(s) with the board and the legislators.

Sandra Jeff recommends the second week of January 2017 before they go into regular session.

Recommendation made to check with the lobbyist on availability. December 13th or 14th was given by the board.

 

Addendum Update

Superintendent recollects this report was made in the earlier board meetings. The school district did follow all of the laws to give the addendum. Following a lengthy discussion, the board asked for copies of the budget that entails the addendum. The board would like their input in the organizational chart and all contracts given to employees. Sandra Jeff did review the budget and the addendum is included. She also asked if the partial budget that was presented and passed during Titus Nez’s tenure was approved and she is very concerned about paying a lot out for the attorney fees and the addendum, while the funds could be used for students and teachers. Lynn Huenemann supports the addendum with the expectation of the staff to be at board meetings and other duties as assigned.

[NOTE: District taxpayer money could have been saved if two Board members had paid their own personal legal expenses for representation during their recall.  Members were represented by the GMCS Board attorney.  Conflict of Interest, ethical, or legal???]

 

2017-2018 Budget Report

Superintendent spoke with Paul Aguilar, the report was on projected membership from the student counts from previous years and the current year.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Joe Menini attended the Region I Fall meeting; next meeting will be in April 2017 in Bloomfield and a conference call with Paul Aguilar and Hanna Skandera, along with Dr. Pauletta White and Mike Hyatt, Del Norte Construction site visit, and plan for Jefferson dedication in January 2017.

Sandra Jeff - no report.

Lynn Huenemann attended the Region I meeting, IEC Orientation, Hanna Skandera Visit to the district and the Tohatchi High Princess/Brave contest.

Kevin Mitchell - no report.

Priscilla Manuelito attended the Region I meeting, chapter meetings, HEHSC meeting in Window Rock and a meeting with Paul Aguilar. 

Superintendent reminded the board to look on the district website; there is a lot of information listed for each school, events and the school calendar.

 

Notices and Communication

November 21-25, 2016 ~ Thanksgiving Break

December 2-3, 2016 ~ NMSBA Annual Convention

December 5, 2016 ~ GMCS Board Meeting

December 19-30, 2016 ~ Winter Break

January 3, 2017 ~ GMCS Board Meeting

November 29, 2016 ~ NTU Dual Credit Meeting/12:30 PM

November 30, 2016 2:30 ~ Meeting with Principals

December 1, 2016 ~ PED Dual Credit Meeting

December 1, 2016 ~ Project Pathways-UNM

December 2016 ~ Eastern Navajo Suicide Prevention

December 16, 2016 ~ Building the Nation of Hope

December 17, 2016 ~ UNM Graduation 10AM-MHS

 

Report on, consideration of, and action on bids, proposals and use of existing contracts: CONSENT

Legal Services of November 14, 2016 – TABLED

Kevin Mitchell move the Legal Services of November 14, 2016 be tabled as presented.

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

[NOTE: Cuddy & McCarthy was not on the Legal Services list for approval.  GMCS Board Attorney, Andy Sanchez is from this law firm.]

 

 

Approval of the 2017 Election Calendar and the Resolution for Election Proclamation – ACTION

(Move to beginning of the agenda)

Paul Cassidy presented a detailed election calendar and the 25 million dollar general obligation bond that is up for approval. The Modrall Law Firm has prepared the resolution. The election will be held February 7, 2017. The bond tax base that repays debt has been positive for the last five years. The bond rating for the state has been downgraded, not the school districts bond rating. The Moody’s rating is at A1 for all school districts.

Jvanna Hanks talked on the five year plan projects, construction cycle, matching funds, other areas of funding needs,

remodeling, renovation, a continuous process and being flexible when an emergency arises. Any health and safety need that occurs will be addressed first. The school zones will be looked into as some schools are overcrowded.

 

Sandra Jeff moved the Approval of the 2017 Election Calendar and the Resolution for Election Proclamation be approved as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Approval to Donate 50'x50' parcel of land to Metro Dispatch and the McKinley County Office of

Emergency Management to Upgrade the Public Safety Radio Communication Systems in McKinley

County - ACTION

Superintendent discussed that a communication antenna will be installed at Sky City, a perfect site as there are no hills. The building will be vacated as the students will be moving to the new Del Norte Elementary school.

Lynn Huenemann moved the Approval to Donate 50'x50' parcel of land to Metro Dispatch and the McKinley County Office of Emergency Management to Upgrade the Public Safety Radio Communication Systems in McKinley County be approved as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Approval to change the Open Meetings Resolution adopted on May 16, 2016 to reflect the start time of the

Board of Education Meetings - Discussion/ACTION -No motion made.

Priscilla Manuelito proposed to start the board meeting at 3pm and open for discussion.

Joe Menini and Lynn Huenemann oppose the time changed for board meeting and to keep it at 6PM. Kevin Mitchell agrees however during the winter months consider to have the meeting begin at 5PM because of the driving conditions.

Sandra Jeff agrees to change the time to 5PM and simplify the meeting requirements. [NOTE: This would also simplify the long commute from her home in Albuquerque.]

This item will be a discussion at this time, no action to be taken.

 

Approval to reschedule the March 20, 2017 Board of Education Meeting - ACTION

Priscilla Manuelito put before the board to discuss the date of the meeting as it is spring break for our students and staff.

Following a lengthy discussion it was decided to have the board meeting on March 6, 2016 at 4PM at Thoreau Elementary School and delete March 20, 2016 off the calendar.

Joe Menini moved the Approval to reschedule the March 20, 2017 be deleted and have a Board of Education Meeting on March 6, 2016, 4PM at Thoreau Elementary School be approved. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Board of Education Recording of Board Meetings - Discussion/ACTION -No motion made.

Priscilla Manuelito discussed the video recordings of the board meetings. The recording should start when the meeting is called to order and should not be edited; the board members need to take this recording very serious for transparency purposes. The only time it is not recording is during the executive session time. There has been no directive given or purposeful editing of any board meeting video recordings. Peter Campos stated that there is not direct editing, unless there is a technicality difficulty issue. Only one meeting in particular is not fully video because of equipment failure. Recording begins as close to 6pm as there are people out there asking if the meeting will be recorded and streamline. The cost of the equipment $5000-6000 and other parts are salvages from other areas. Peter Campos was thanked and commended. Lastly, Peter Campos ask the board to talk into the microphone.

 

Superintendent provided the Zuni Lawsuit update: there has been 4 days of the trial, case presented, and called several witnesses to testify. Bob Rosebrough will rest his case and the state will call their witnesses. The trial will resume on January 30, 2017.

 

No executive session needed, as all information is public information.

 

ADJOURNED at 10:19 p.m.

 

 

 

                                                                    Quote

 

                       “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                       ---Tiffany Madison

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

November 14, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT: - NONE

 

GUESTS

Tim Bond

Richy Ferguson

Vanessa Duckett

Eulalia Gonzales

Bernie Dotson

Brian J. Bernard

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent - Excused

Pauletta White, Associate Superintendent for Support Services/Student Support Services - Excused

Mike Hyatt, Associate Superintendent for Human Resources/Business Services - Excused

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  3:05 p.m./all present

 

APPROVAL OF AGENDA

The confusion between the election proclamation and the general obligation bonds delayed taking action on the election proclamation.

The board requested more informational training on the election proclamation focused on boundaries.

Also, additional clarification on the general obligation bonds was requested.

The McKinley County Clerk Harriet Becenti is to be invited to the next board meeting on election boundaries.

Art Melendrez and Paul Cassidy will be presenting at the next board meeting.

Copies of the previous proclamations are requested for the board president.

Joe Menini moved the agenda be approved as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting: Joe Menini-yes, Sandra Jeff-no, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

APPROVAL OF MINUTES

Sandra Jeff moved the minutes of the Board of Education regular meeting of October 17, 2016 Minutes be approved as amended to reflect the announcement of the Cancer Awareness and attendance at the Senior Citizen ground breaking for Sandra Jeff.

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Notices and Communication

November 13-16, 2016 ~ NMPED Indian Education Advisory Council, Government to

                                           Government and Summit (Farmington, NM)

November 21, 2016 ~ GMCS Board Meeting

November 21-25, 2016 ~ Thanksgiving Break

December 2-3, 2016 ~ NMSBA Annual Convention

December 5, 2016 ~ GMCS Board Meeting

December 19-30, 2016 ~ Winter Break

December 2016 ~ City Library Sessions

 

Priscilla Manuelito reported she is attending the NMPED meetings held in Farmington, NM along with several Indian Education Committee (IEC) members and Dr. Pauletta White. The meeting with Mr. Ronnie Lott on Impact Aid was well attended as it was informational and how the impact funds are distributed. The concerns will be researched in depth. Lastly, a meeting with our lobbyist needs to be scheduled soon.

 

Approval of changing Board Policy F-1400 Naming a Facility - changing the number of deceased years to

two years – ACTION

Joe Menini reading the Gallup Sun: they named a building/facility after a person who has been deceased one-year. Our policy states ten years.  

Kevin Mitchell says the two years is still a bit too long, one-year is sufficient as the person deserves to have a District facility named for him.

Lynn Huenemann stressed that the time requirement is to assess the contribution, talent, relieving emotions and deserving points.

Joe Menini moved the Approval of changing Board Policy F-1400 Naming a Facility - changing the number of deceased years to two years be approved as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Joe Menini asked the board to consider naming the Public School Stadium as the Angelo DiPaolo Stadium at the December 5, 2016 board meeting. A committee will be formed assisting Joe Menini and Lynn Huenemann with this task.

 

Approval of the 2017 Election Calendar and the Resolution for Election Proclamation – ACTION

TABLED

 

EXECUTIVE SESSION:  3:41—6:35 p.m.  in regards to Limited Personnel Matters Related to supervision of Superintendent; evaluation of the Superintendent; receipt of complaint from Superintendent; report on personnel from the Superintendent and discussion on the employment contract of the Superintendent,  and Communications with Legal Counsel Regarding Pending or Threatened Litigation.

 

Priscilla Manuelito stated for the record: Superintendent supervision, evaluation of superintendent, employment of

superintendent were discussed, no personnel report was made and legal counsel communication on pending and threatening litigation were discussed in executive session.

 

Joe Menini moved that the superintendent provide a detail evaluation response on the eight (8) items to be given to the Board at the December 5, 2016 board meeting be approved as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting: Joe Menini-yes, Sandra Jeff-yes, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

ADJOURNED at 6:38p.m.

 

 

                                                                    Quote

 

                         “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                          ---Tiffany Madison

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Crownpoint Mid School Cafeteria

October 17, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Sonia Waraich, Gallup Independent

 

GUESTS

Michael Cubacub

Yvonne Long

Freda Joe

Tim Bond

Richy Ferguson

Renee Hardy

Eulalia Gonzales

Helen Murphy

Kora Jones

Michael Desidero

Rachel Rodriguez

Jeremy DeGroat

Sheila DeGroat

Randy DeGroat

Deloria Chapo

Teri Fraizer

Edison Dawes

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent - Excused

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  4:14 p.m./all present

 

PUBLIC COMMENT

Renee Hardy – Navajo Pine Elementary/Leave Issues/Principal/Fund Raising

Freda Joe – Thanked the Principal, Mural Painting/Marquee Sign/Communication/Principal Leave

 

Thoreau Mid Essay Winners

Teri Fraizer presented certificates to essay winners from Thoreau Middle School on “What having an IPAD means to me”

Emily Martin, 6th grade, Devon Jameson, Cora Jones 7th (read her essay) and Taylor Long 8th (read her essay) from Thoreau Mid School.

 

Hispanic Heritage Month Report

Pauletta White said all of the schools at their discretion celebrated The Hispanic Month. Lynn Huenemann requested a report on what the schools did for the Hispanic Heritage. He also included Native American at the next meeting.

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Sandra Jeff gave recognition to Helen Murphy, secretary/treasurer candidate; she attended the Church Rock Chapter meeting and the Cancer Awareness Month.

Lynn Huenemann attended the UNM-Gallup meeting, the IEC (Indian Education Committee) Orientation and referenced the local newspaper for happenings related to students.

Kevin Mitchell thanked the Crownpoint Mid School staff for hosting the board meeting.

Priscilla Manuelito attended the JOM IEC (Indian Education Committee) Orientation where the guest speakers did not attend, she also attended the NIEA (National Indian Education Association) Convention in Reno, NV, and she submitted travel report to the board.

 

Teri Fraizer also attended the NIEA Convention; she represented as the chairperson for the Indian Education Advisory Council, they were there to present.

 

Sandra Jeff made a recommendation to invite area legislators and teachers to attend NIEA Convention next year.

 

October 19, 2016 ~ Region I Meeting • Aztec

October 19, 2016 ~ Data Day (No School)

October 20-21, 2016 ~ Fall Break (No School)

November 7, 2016 ~ GMCS Board Meeting

November 11, 2016 ~ Veterans' Day (No School)

November 21, 2016 ~GMCS Board Meeting

November 21-25, 2016 ~ Thanksgiving Break

November 8, 2016 ~ Election Day

October 25, 2016 ~ IEC Work Session

 

NMSBA Training on Roles and Responsibilities - Discussion

Andy Sanchez provided the training on the roles and responsibilities for the board. The power point presentation is included.

[NOTE:  Evidently, additional training is needed as the Board continues to violate its own District and State policies/laws with the appointment and continuing attendance of an ineligible Board member.]

 

Legislatures' and Governors' Budget Update – deferred to November.

 

Addendum for Administrators Attending Board Meetings – Discussion – deferred to November.

 

Approval to Accept $4670.19 from Kiwanis Club of Gallup Teacher Education Grant to Miyamura High

School Health Classes - CONSENT (PULLED)

 

Priscilla Manuelito exited the meeting at 6:35 p.m. going to her son’s game.

 

Approval to remove the Temporary cash transfer from fund 31700 back to fund 11000 and the Permanent

transfer of cash from fund 31700 to the newly established fund 31701 – ACTION

Jvanna Hank reviewed the action item and asked for approval.

Lynn Huenemann moved the Approval to remove the Temporary cash transfer from fund 31700 back to fund 11000 and the Permanent transfer of cash from fund 31700 to the newly established fund 31701 be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval of Johnson O'Malley Corrective Action Plan - ACTION

Andy Sanchez talked about the corrective action plan, it has not been revised, and therefore the draft has been sent to the secretary of education.

He recommended putting a directive to the superintendent to work with the IEC (Indian Education Committee) to get the plan completed.

 

Lynn Huenemann stated the CAP (Corrective Action Plan) is directed to Paul Aguilar and Hanna Skandera, the board as a whole has rejected the term “audit” from the Manning Report.

Andy Sanchez reiterated that the Manning report is an Audit; the board needs to correct the plan in regards to the JOM (Johnson O’Malley) office from Window Rock. The recommendation is to not hire another auditor to do a JOM audit.

The board would like to request copies from the Navajo Nation Johnson O’Malley of the audit conducted by their office.

Jvanna Hanks recap that the board president was to have met with procurement office to write the specifics of the audit but it has not happened.

 

Executive Session:– deferred to November meeting.

 

ADJOURNED at 7:05 p.m.

 

 

                                                                  Quote

 

                       “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                        ---Tiffany Madison

 

GMCS Regular Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

October 3, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, memberABSENT

 

NEWS MEDIA PRESENT:

Sonia Wariach, Gallup Independent

 

GUESTS

Gloria Watts

Jennifer Gillson

Marci Rose

Maggie Rose

Maurie Villalobos

Colette Begaye

Genevieve Etsitty

Shannon Ettsitty

Eddie Etsitty Jr.

Richy Ferguson

Patricia Chee

Ben Chavez

Brenda Chicharello

Tim Bond

Elisa Tsosie

Harriet Catron

Amaya Sanchez

Julia Romero

Chastity Craig

Elinor Romero

Brian J. Bernard

Lisa Garcia

Lucia Negale

Floyd R.

Andrea Thomas

Don Mitchell

Jada Sais

Nikki Arriola

Colleen Gene

Lanae Notah

Kapricia Greene

Stephanie Vicenti

Kirsten Yazzie

Felicia Leuppe

DeWayne Chee

Yazmin Herrera

Sheila Silva

Steven Garcia

Rayeann Garcia

Amanda Mitchell

Kristy Tiley

Eulalia Gonzales

Sonlatsa Jim-Martin

Matejka Santillanes

Jay Santillanes

Rebecca Rainaldi

Vivinita Bennett

Evangeline Touchine-Livingston

Leonard Notah

Pamela Smiley

Freda Joe

Julia Ellison

Christina Herrera

Karen Mitchell

Alexia Lujan

Alvina Livingston

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  6:00 p.m./Sandra Jeff,  ABSENT

Sandra Jeff is absent.

 

PUBLIC COMMENT

President reiterated no personnel issues; refrain from names/positions of individuals.

 

Andrea Thomas – THS principal changeover. No air conditioning in the gym. Item M-attorney general for second opinion, why is it needed.

 

Brenda Chicharello - Indian Education report, 90-day information, school site templates, zone directors’ duties. Report at next meeting.

 

Elisa Tsosie – support of GHS basketball girls coach. (Personnel)

 

Sonlatsa Jim-Martin – IEC member, support GHS coach and the audit is false. (Personnel)

 

Patricia Chee – support of GHS coach and student pride. (Personnel)

 

Gloria Watts – support of GHS coach, provide a copy of NMAA “Compete with Class” Honoree. (Personnel)

 

Collette Begay – support of GHS coach, outlet for students. (Personnel)

 

Genevieve Yazzie-Etsitty – support of GHS coach (Personnel)

 

Jennifer Gilson – support of GHS coach/safety issues (Personnel)

 

Lynn Huenemann – engage in the public comments, board has stretched our rules, it’s clear who is being talked about, the board does [NOT] have a role to hire/fire or tell the superintendent what to do in New Mexico on personnel assignments.

 

Kevin Mitchell thanked the parents and asked them to continue to come.

 

APPROVAL OF MINUTES

Joe Menini moved the minutes of the Board of Education regular meeting of September 6, 2016 be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting: Lynn Huenemann-abstain)

 

Joe Menini moved the minutes of the Board of Education regular meeting of September 2, 2016 be approved as amended to strike the word audit and replace with report.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Joe Menini moved the minutes of the Board of Education regular meeting of August 25, 2016 be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Joe Menini moved the minutes of the Board of Education regular meeting of June 20, 2016 be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Kevin Mitchell moved the minutes of the Board of Education regular meeting of June 2, 2016 be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting with Priscilla Manuelito-abstain)

 

New Mexico Legislature Special Session – Superintendent Chiapetti, Jvanna Hanks and Marco Abeita traveled to Santa Fe on Friday, September 30, 2016 to meet with (50) fifty other superintendents on the enormous effect the funding from the proposed bills that would bankrupt the school district. Other school associations and the local Gallup supported our school district.

The consensus was that taking 1.7 million which was much better than the proposed 10 million passed by the Senate.

The House is starting to take action on the bills.

Jay and Matejka Santillanes provided an update on the House and Senate legislative sessions to the board. They appreciate the presence of the superintendent and administrator at the special session. A written report is emailed to the board and superintendent periodically to keep updates.

 

President Priscilla Manuelito appreciates the lobbyist and recommends a work session on legislative issues.

Kevin Mitchell and Priscilla Manuelito thanked the lobbyist for their work in Santa Fe and they are well appreciated.

 

NL&C Report - Grade Level/Content Area

Pauletta White and Vida Slivers provided a detailed written report on Navajo Language and Culture Academic Goals for 2016-2017, the Language Goal and Culture Goal. Tangible implementation of the goals be implemented is requested. Other information is there will be Navajo Language training in Window Rock on November 12, 2016.

 

Indian Education Report

Pauletta White and Vida Slivers provided a detailed written report on GMCS Navajo Language/Culture Program to increase speaking, listening, reading and writing of the Diné language, to increase language proficiency levels using Diné language and to increase cultural knowledge from oneself to community and/or universe.

Proposed 2017 Graduation Dates – DISCUSSION

The board reviewed the proposed graduation dates and times of graduation, they all agreed with the proposed dates. The information will be posted on the website and have it available for the parents.

 

Hearing Authority Report

Benny Chavez presented a detailed August and September report on the discipline reflecting the hearings and the violation codes. The pertinent information is available on the GMCS website. The board recommended revisiting the hearing policy.

A committee will be created with two board members to review the hearing policy.

 

Integrating Navajo and Indian Curriculum Studies – Report

Superintendent provided a brief update that the coaches are being assigned to regular school, K-8 pacing guide is being rolled out, and teachers are asked to include ELA. The PED and DODE will assist as resources. Some schools in the district offer other language classes. There is a wide learning in Navajo Studies.

 

Parent and Community Engagement Report

Lynn Huenemann has heard the report and requesting an update. Handouts were provided on this topic. The superintendent responded that all that is listed the school district is continuing through various means. The Green Room has been rolled out with Barbara Stanley which is live streamed as Education Matters.

 

PARCC Scores Report

The board will review and take as a written report and ask questions at the next meeting.

 

Board Business (Retreat, Self-Evaluation, By-Laws) – Discussion

Joe Menini recommends no retreat as the Public Education Department asked the board for retraining the board which is coming up in two weeks.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Priscilla Manuelito – attended the Athletic Program Meetings.

Kevin Mitchell – attended the IEC Meeting and Athletic Activity Meeting.

Lynn Huenemann – attended the Navajo Language coaches’ training, Wellness Committee Meeting, and IEC Meetings.

Joe Menini – no report but graciously celebrating 1 year of good health.

 

Notices and Communication

October 15-16, 2016 ~ IEC Orientation

October 17, 2016 ~ GMCS Board Meeting • Crownpoint Mid, 4PM

October 19, 2016 ~ Region I Meeting • Aztec

October 19, 2016 ~ Data Day (No School)

October 20-21, 2016 ~ Fall Break (No School)

November 7, 2016 ~ GMCS Board Meeting

November 11, 2016 ~ Veterans' Day (No School)

 

Approval to Accept Donations of $500 from Bubany Insurance and $1000 from 505 Burgers to Gallup

High Football Activity Account – ACTION

Title IX is non-funded; if the school district is receiving federal funds the Title IX rules and regulations apply. Fund Raising and Donations of actual items were some of the questions from the board. It is equity and not dollar for dollar.

Andy Sanchez was on hand to provide additional answers posed by the board on Title IX, reporting, in-kind services and buildings. Mr. Sanchez recommends having a Title IX coordinator at each school who cannot be the AD. Coaches cannot have year round contracts. Jvanna Hanks stress Title IX decisions are very difficult, it is not popular but it has to be done.

Lynn Huenemann moved the Approval to Accept Donations of $500 from Bubany Insurance and $1000 from 505 Burgers to Gallup High Football Activity Account be approved, with amendments to reflect General Athletic Fund rather than GHS Football Activity Account.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

Professional Development for K-5 Teachers & Instructional Leaders of September 2, 2016

Pauletta White provides the information requested. The funds will be for a 3-year program for 3 elementary schools. Lynn Huenemann recommended hiring one individual rather than hiring a consultant. The response is hiring a math specialist for the three elementary schools would cost a lot more than what the consultant is charging for the three years for three schools.

The zone directors will provide a report on how each school are using their professional development funds. The board request additional information on qualifications and backgrounds perhaps the RFP to be included.

Joe Menini moved the Professional Development for K-5 Teachers & Instructional Leaders of September 2, 2016 be

approved as presented

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval of Memorandum of Understanding with Division of Public Health/Crownpoint Healthcare

Facility for Bullying Prevention at Thoreau High - CONSENT ACTION

Lisa Garcia provides a brief introduction of the program and the principal is willing to accept the program.

Kevin Mitchell moved the Approval of Memorandum of Understanding with Division of Public Health/Crownpoint

Healthcare Facility for Bullying Prevention at Thoreau High be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval to Accept Information Provided to the GMCS Board of Education regarding the Washington

Redskins Football Helmet Program – CONSENT ACTION

Joe Menini moved the Approval to Accept Information Provided to the GMCS Board of Education regarding the Washington Redskins Football Helmet Program be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval of Trip 14323: Gallup High, 21 students, Orlando, FL, February 2-6, 2017 for Girls Dance

Nationals Competition. (Activity Fund) – ACTION

There was discussion on this item as it is Title IX issue, the superintendent and Ben Chavez will seek ways to send the boys to a national competition event to offset. Kristy Tiley stated the dance team was invited by the National Competition.

Joe Menini moved the Approval of Trip 14323: Gallup High, 21 students, Orlando, FL, February 2-6, 2017 for Girls Dance Nationals Competition be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval to Remove December 19, 2016 Board Meeting from the Open Meetings Act Resolution and

move January 2, 2017 board meeting to January 3, 2017 – ACTION

Joe Menini recommends moving the dates as it is during winter break and many of our teachers/staff/administrator is on break. Jvanna Hanks will notify all departments with this change and advance notice she will work with the timeline.

Kevin Mitchell moved the Approval to Remove December 19, 2016 Board Meeting from the Open Meetings Act Resolution and move January 2, 2017 board meeting to January 3, 2017 be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval to Accept from Rehoboth McKinley Red Rock String Ensemble Donation to Sponsor (10) Ten

GMCS Student to attend Community Concert Program Series – CONSENT ACTION

Joe Menini moved the Approval to Accept from Rehoboth McKinley Red Rock String Ensemble Donation to Sponsor (10) Ten GMCS Student to attend Community Concert Program Series be approved as presented.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval of Letter to the Attorney General for determination of status of Board Member appointment –

ACTION PULLED

 

Approval of the GMCS Lobbyist Current Contract SY' 2015-2017 – ACTION PULLED

 

Scheduling of work session with Indian Education Committee and discussion of topics for work session -

DISCUSSION

President reiterated the importance of meeting with the IEC without bashing one another. Superintendent recommends not having meetings on Sundays. Preferably on October 25 or 26 for an evening work session at 5:30 pm with one-hour time limit.

 

EXECUTIVE SESSION-Limited Personnel Matters Related to supervision of Superintendent; response to complaint from Superintendent; receive personnel report from Superintendent on EEOC charges of discrimination, HRB charges of discrimination, complaints and grievances filed against School District since 2015; hiring and transfers of school administrators; and discussion of personnel complaints against Superintendent received by the Board, as Permitted under New Mexico Open Meetings Act, and Communications with Legal Counsel Regarding Pending or Threatened Litigation regarding lawsuit from Gallup Independent, Henderson appeal, discussion of response to PED Secretary Letter and discussion of complaints against the Superintendent, as permitted under New Mexico Open Meetings Act.

 

Report on Closed Executive Session - No statement was made by the president on what was discussed in executive

session.

Lynn Huenemann made the motion to go into executive session to discuss Limited Personnel Matters Related to supervision of Superintendent; response to complaint from Superintendent; receive personnel report from Superintendent on EEOC charges of discrimination, HRB charges of discrimination, complaints and grievances filed against School District since 2015; hiring and transfers of school administrators; and discussion of personnel complaints against Superintendent received by the Board, as Permitted under Section 10-15-1(H)(2) of the New Mexico Open Meetings Act, and Communications with Legal Counsel Regarding Pending or Threatened Litigation regarding lawsuit from Gallup Independent, Henderson appeal, discussion of response to PED Secretary Letter and discussion of complaints against the Superintendent, as permitted under Section 10-15-1(H)(7) of the New Mexico Open Meetings Act issues at 11:06 p.m. on Monday, October 3, 2016.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Kevin Mitchell made the motion to reconvene the meeting from the executive session at 1:56 a.m. on Monday, October 3, 2016.

Upon roll call vote, motion carried unanimously. (Four board members present and voting) No statement made.

 

ADJOURNED at 1:57 a.m.

 

 

                                                                             Quote

 

 

                      “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                       ---Tiffany Madison

GMCS Special Board Meeting

Gallup-McKinley County Schools

September 29, 2016

 

REVISED AGENDA

September 27, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary – via telephone

Joe Menini, Member - absent

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Sonia Wariach, Gallup Independent

 

GUESTS

Carmen Moffett

Tom Fresnido

Richy Ferguson

Timothy Bond

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Teri Fraizer, Community Relations

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  1:08 p.m. /Mr. Menini absent

 

Approval of Consent Agenda Items (*3a,*3b,*3c,*3d)

 

A. Priscilla Manuelito, Board, Reno, NV, October 4-9, 2016 to attend National Indian Education

Association Convention.(Operational)

 

B. Indian Education Committee Member, SSC, Reno, NV, October 4-9, 2016 to attend National

Indian Education Association Convention.(Operational)

 

C. Tracy Joines, SSC, St Louis, MO, October 2-7, 2016 to attend Foundational and Model

Implementation Training. (CYFD Parents as Teachers Model)

 

D. Approval of the 2016-2017 GRADS Award – CONSENT

 

E. Theresa Fraizer, SSC, Reno, NV, October 3-8, 2016 to attend National Indian Education

Association Convention. (No Cost to District)

 

Kevin Mitchell moved the agenda be approved, with amendments to include item E which was inadvertently omitted. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

ADJOURNED

There being no further business Kevin Mitchell moved the meeting be adjourned.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 Meeting adjourned Wednesday, April 13, 2016, at 1:29 p.m.

                                                                              Quote

 

 

                  “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                   ---Tiffany Madison

 

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

September 6, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary - ABSENT

Joe Menini, Member

Sandra Jeff, member – ABSENT

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Richy Ferguson

Rachael Rodriguez

Ron Triplehorn

Tim Bond

Gerald Horacek

Don Mitchell

Debra Arthur

Jimson Joe

Renee Hardy

Monica Yazzie

Valerie Arviso

Virgil Manuelito Sr.

Brian J. Bernard

Sharmyn Muñoz

Eulalia Gonzalez

Jeff James Jr.

Carmen Moffett

Freda Joe

Ruby Haley

Carmen Diaz

Joe Diaz

Josh Kaskinen

Lynnea Smith

Kerenthia Swan

Debbie Arthur

Lynda Spencer

Ed Valda

Pandora Watchman

Encarnita Babayon

Deanna Crask

Alray Nelson

Loria Carter

 

STAFF MEMBERS PRESENT

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Teri Fraizer, Public Relations

Joan Nez, Recording Secretary

CALL TO ORDER/ROLL: 6:05 p.m./ : Mr. Huenemann & Ms Sandra Jeff,  absent

 

PUBLIC COMMENT

The president recommends revising the public comment form that enforces the 5 minute limitation and excludes any

discussion on personnel.

 

Renee Hardy – thanked the board members, nurse and sports/coaches issues.

 

Monica Yazzie – provided a written report on membership, opinion by Navajo Nation and BIA. Did not allow the corrective action plan be presented at the IEC meeting.

 

Jeff James Jr. – school pillars, Thoreau High School issues, and nepotism, personal attack on staff.

 

Valerie Arviso – (spoke entirety in Navajo Language)

 

School Report Cards

Superintendent presented the school report by districts. There has been continuous positive growth across the school district. The school district has no failing grades.

Kevin Mitchell questioned the principal issue at Navajo Mid/High, would that be the cause of not improving.

Joe Menini thanked the superintendent and his administrators and wished all of the board members were in attendance to hear the report, very good news for our community.

 

Indian Education Report (deferred)

 

Services for Exceptional Students Report

Eulalia Gonzalez, Director provided a written report that was included in the board packet. She highlighted that funding and grants are foremost important in the program. There is severe staff shortage in essential services areas. There are quarterly meetings and it will be shared with the board and the trainings are based on the needs of the students.

The carry-over funds were to be used to infuse base on the needs of the students. An extension plan was approved through Public Education Department to expend the funds which she is currently working with.

Priscilla Manuelito would like to review the goals and objectives and the budget. She asked if there are funds for parents to attend trainings and request to have trainings in the community for the parents. Technical Assistance Program offer trainings in various topics the school district can utilize.

Project Search was launch and is an excellent program.

Joe Menini appreciates the director she is doing an excellent job. LindaMood Bell program can be used in some schools.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Joe Menini was an observer for community emergency drill at Gallup High School.

Kevin Mitchell – no report at this time.

Priscilla Manuelito attended the Ramah and Thoreau chapter meetings, visited Ramah Elementary.  Attended  the New  Mexico Department of Transportation public hearing in Acoma, GMCS special meetings, Navajo Nation Board of Education meeting, and the Cooperative Educational Services meeting.

 

Notices and Communication

September 19, 2016 ~ Parent/Teacher Conference

September 19, 2016 ~ GMCS Board Meeting • David Skeet Elem 4PM

October 3, 2016 ~ GMCS Board Meeting

October 19, 2016 ~ Region I Meeting • Aztec 5:30PM

October 17, 2016 ~ GMCS Board Meeting • Crownpoint Mid 4PM

October 19, 2016 ~ Data Day (No School)

October 20-21, 2016 ~ Fall Break (No School)

November 7, 2016 ~ GMCS Board Meeting

 

Approval to Accept Donations of $500 from Bubany Insurance and $1000 from 505 Burgers to Gallup

High Football Activity Account – CONSENT (DEFERRED)

Joe Menini asked about the Title IX, if there are female students’ participation.  Superintendent recommended approval with the understanding that the school will look for matching fund for the girls. The report entails how funding is expended as they have to have the same amount of funds for boys and girls, spending equally in sports.

Kevin Mitchell requests more education on Title IX with discussion on all activity funds.

It was recommended to defer until some education is received by the board on Title IX.

 

Intergovernmental Agreement (IGA) between Gallup McKinley County Schools and Window Rock School

District – ACTION

Superintendent added tuition, transportation safe pick-up points, 150 students are part of the agreement and will continue to study the roads, recommends approval with legal counsel.

 

Priscilla Manuelito questioned the impact aid funds.

Mr. Lott at the National Impact Aid office was to be contacted through Navajo Nation Health, Education and Human Services to assist with mediation.

 

Kevin Mitchell moved the Intergovernmental Agreement (IGA) between Gallup-McKinley County Schools and Window Rock School District be approved.  Upon roll call vote, motion carried unanimously.

(Three board members present and voting: Joe Menini-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

EXECUTIVE SESSION the board will meet on limited personnel matters related to supervision of Superintendent: evaluation of the Superintendent: receipt of complaint from Superintendent: report on personnel from the Superintendent under Section 10-15-1(H)(2) of the New Mexico Open Meetings Act. (PULLED off agenda)

 

ADJOURNED at 8:02 p.m.

There being no further business Joe Menini moved the meeting be adjourned. Upon roll call vote, motion carried

unanimously. (Three board members present and voting Joe Menini-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

 

 

                                                    Quote

 

                   “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                    ---Tiffany Madison

 

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

September 2, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Andy Gibbons

Senator George Muñoz

Dawn Morgan

Carmen Diaz

Joe Diaz

Concha Montano

Don Mitchell

Richard Ferguson

Tim Bond

Rachel Rodriquez

Virgil Manuelito

Vanessa Duckett

Brian J. Bernard

Debbie Arthur

Varvara Phillips

Deanna Crask

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL: 1:35 p.m./Three board members were present for roll call.

Lynn Huenemann entered 1:36 pm.

 

EXECUTIVE SESSION:  1:38—4:24 p.m

Sandra Jeff entered at 1:39 pm.

 

Report on Closed Executive Session

Lynn Huenemann made a statement about actions going on in the district that is of concern to all of us, many allegations regarding misinformation/disinformation, two letters from state department surfaced, assure you that we regard some actions by the state base on hearsay, the state has not contacted the board, but the board will work on addressing issues raised in the letters, a response will be addressed and we are not ignoring the letters. A response will be made with needed actions.

 

Review of bids/proposals for contracting of new auditor to review IEC audit and report to the Board and

action to contract auditor.

Kevin Mitchell moved the review of bids/proposals for contracting of new auditor to review IEC audit and report to the Board and action to contract another auditor be amended to include 2015-2016 and review the Manning Accounting audit.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

The board further asked for copies from the Navajo Nation on their visits reviewing JOM budget, and copies of the state audit on Indian Education Committee section. The Navajo Nation utilizes KP&G ABQ Company for their audit; a request of the reports from the company will be made.

Jvanna Hanks asked for the scope of work for the new auditor before any RFP will be considered, it has to exceed $20,000.

The board chooses to read the report (audit) on their own; the findings that were listed were going to be reviewed. The scope of work from Manning Accounting will be made available for the board as requested by Kevin Mitchell. She is not aware of any audits conducted by the Navajo Nation.

 

Pauletta White will request for copies of the report from the Navajo Nation, they conduct program overview annually and meet with the program director.

 

Superintendent is confused as there are no bids or proposals, the legal counsel was not notified, proposal to hire and review the existing audit for accuracy;  but today,  the Board states that it is not accepting the audit and soliciting another audit. Clarification is needed.

Kevin is acknowledging the report not an audit from Manning; we are asking to have it reviewed. The Navajo Nation conducts their own audit, then they will be able to provide the report and they pick up the cost. The report should entail the spending.

Lynn Huenemann talked about the independent new audit and the report on the findings; there are doubts and concerns, history associated with the accounting firm.

 

Presentment of draft correction action plan for IEC by Superintendent and action to approve corrective action plan.

Joe Menini moved approve (draft) corrective action plan be approved as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

Superintendent provided a draft corrective action plan after a thorough review of the Manning Accounting audit with input from Pauletta White, Jvanna Hanks, Mike Hyatt and Carmen Moffett.

The CAP was presented at the IEC meeting but was not discussed. The detailed written plan was given to the board.

Priscilla Manuelito asked to change the wording from audit to a report. She requested copies of the Indian Education Committee election process. She thanked the superintendent for the corrective action plan.

 

ADJOURNED at 5:08 p.m.

There being no further business Sandra Jeff moved the meeting be adjourned. Upon roll call vote, motion carried

unanimously. (Five board members present and voting) Meeting adjourned Friday, September 2, 2016, at 5:08 p.m.

 

 

                                                 Quote

 

 

                   “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                    ---Tiffany Madison

 

 

 

 

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

August 25, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member – ABSENT

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Virgil Manuelito Sr.

Jay Santillanes

Teri Fraizer

Ron Triplehorn

Peter Campos

Richy Ferguson

Tim Bond

Deanna Crask Stone

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Evelyn Barreras, Recording Secretary

 

CALL TO ORDER/ROLL: 3:06 p.m./Sandra Jeff,  absent

 

Legislative Priorities - Discussion

The board discussed the priorities that listed (13) items for our school district.

Jay Santillanes, Lobbyist provided the listing of (13) items from a previous meeting.

Priscilla Manuelito opens the meeting for discussion on the priorities for GMCS.

The board discussed the transportation, STEP Grant, funding for Indian Education, the class sizes, the use of suburban’s, vocational classes, the buildings are built on current enrollment, charter school, PSCOC/PSFA representation, school buses, prior legislative bills, capital outlay, bridges, lawsuit, class size, land issues, funding for software/textbooks, above/below the line funding, grant writers and have the school district set aside emergency funds.

Discussion included creating a Northwest school district to address legislative priorities. Joe Menini will bring up the idea at the next Region I meeting. Although it was discussed that the Region I meeting are for the purpose, addressing issues facing school districts in this region.

 

Priscilla Manuelito cancelled the September 2, 2016 special meeting. The November 7, 2016 special will need to reschedule as the Lawsuit Hearing begins that week, and hopefully the second meeting in November 2016 will be better attended and it will also be after the special session in Santa Fe.

 

Kevin Mitchell exits at 4:15pm.

 

The unanimous decision on the three priorities for GMCS is:

1. STEP Grant

2. Transportation

3. Impact Aid

 

ADJOURNED at 4:30 p.m.

 

 

                                                                                   Quote

 

 

                   “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                    ---Tiffany Madison

 

 

 

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

June 20, 2016

 

BOARD MEMBERS PRESENT:

Titus J. Nez, President

Kevin Mitchell, Vice President

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

GUESTS

Carmen Moffett

Karl Lohmann

April Foreman

Bruce Foreman

Darryleson Begay

Lynda Spencer

Eric Van Hartsvelt

Betsy Windsor

Vivian Armenta

James Garcia

Ruby Haley

Brenda C.

Monica Yazzie

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent - Absent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

Teri Fraizer, Public Relations

 

CALL TO ORDER/ROLL:  6:00 p.m./all present

 

PUBLIC COMMENT – None

 

Titus Nez reminded the board that there is no electricity in the building therefore he recommends that the reports be moved to the next board meeting. The consent and action items will be considered.

 

Lynn Huenemann entered at 6:07 p.m.

 

Recognition (Student, Staff, Other)

Navajo Nation Vice-President (next board meeting)

 

GMCS Retirees

Teri Fraizer gave plaques to the recipients, although there was limited lighting, the following were honored as 2016 GMCS Retirees: James Garcia, Eric Van Hartsvelt, Vivian Armenta, April Foreman and Julianne Gallegos. The board thanked them for their years of services and dedication.

 

STEP Grant Report (next board meeting)

 

Indian Education Committee/JOM Report (next board meeting)

 

Notices and Communication

July 4, 2016 ~ Holiday

July 5, 2016 ~ GMCS Board Meeting

July 22-23, 2016 ~ NMSBA Leadership Retreat

 

Approval of the Gallup McKinley County Schools' 2016-17 Operational Budget - ACTION

Priscilla Manuelito moved the Approval of the Gallup McKinley County Schools' 2016-17 Operational Budget be approved, as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting: Titus Nez-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes, Joe Menini-yes, Lynn Huenemann-yes)

 

Approval of Temporary Cash Transfers from Operational Fund (11000) to Various Funds Pending Cash

Reimbursement Request at Conclusion of the Recessed Meeting in July - ACTION

Approval of the Permanent Cash Transfers from Operational (11000) and Teacherage (12000) to the

Special Revenue Debt Service Fund (41100) – ACTION

 

Approval Establishment of an Emergency Fund of $2,500,000 - ACTION

Joe Menini moved the Approval of Temporary Cash Transfers from Operational Fund (11000) to Various Funds Pending Cash Reimbursement Request at Conclusion of the Recessed Meeting in July, Approval of the Permanent Cash Transfers from Operational (11000) and Teacherage (12000) to the Special Revenue Debt Service Fund (41100) and the Approval Establishment of an Emergency Fund of $2,500, be approved as amended to approved all three items presented.

Upon roll call vote, motion carried unanimously. (Five board members present and voting: Titus Nez-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes, Joe Menini-yes, Lynn Huenemann-yes)

 

Approval of the Written Inventory Report as Required by NMAC 2.20.1.16 - ACTION

Priscilla Manuelito moved the Approval of the Written Inventory Report as Required by NMAC 2.20.1.16. be approved as presented.

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Approval of the Bilingual Multicultural Education Program Application for the 2016-2017 School Year -

CONSENT

Titus Nez announced that he will be resigning from the GMCS Board of Education effective close of business on Friday, June 24, 2016. An opportunity has opened for him and he will need to concentrate on his new job beginning Monday, June 27, 2016.

He thanked the board members, staff and administration for the working relationship. The board members each

also thanked him for his participation and dedication serving on the board, they all wished him well and he will be missed.

 

RECESSED June 20, 2016, at 7:52 p.m. to reconvene July 5, 2016.

 

 

 

                                                                 Quote

 

 

 

                   “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                    ---Tiffany Madison

 

 

 

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

ClubHouse Inn/Albuquerque, NM

June 2, 2016

 

BOARD MEMBERS PRESENT:

Titus J. Nez, President

Kevin Mitchell, Vice President

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member

 

NEWS MEDIA PRESENT: - NONE

 

GUESTS

Matejka Santillanes

Jay Santillanes

Lisa Garcia

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL: 5:37 p.m. Kevin Mitchell entered at 5:47p.m.

 

Legislative Priorities

STEP Grant – Superintendent discussed the renewal of the grant to benefit the Indian Education programs although partial of the funds were used to pay Teach For America in the past. Lobby for funding the STEP Grant, a

partnership with the Navajo Nation. The grant can be used for TESOL endorsement and trainings.

Board members requested for a presentation and a report from Teach for America and a close-out report from the Navajo Nation on the Step Grant. Lobbyist Matejka Santillanes reiterated that the language of the grant is specific. Superintendent stated the STEP grant is no longer being funded at this point.

 

Community Engagement Bill – Lynn Huenemann discussed that the funds were not attached to the bill; a report

from the committee is requested.

 

Linda Mood-Bell – Joe Menini recommends reviving the Linda Mood-Bell program in our school district at all of

the elementary schools. There is a need for a legislator to sponsor a bill for funding the Linda Mood-Bell initiative.

The Board discussed the after-school and tutoring program funding. It was recommended to have other summer programs available so students can get experiences and enrichments.

 

Transportation – a legislative issue on bridges, roads and maintenance. For the buses, priority is given to leasing

companies and they get the five buses and school districts get one bus.

Joe Menini discussed getting the area legislators together for a meeting where the board can present ideas.

 

Matejka Santillanes’s goal for the interim committee is to plan to meet in advance to address the topics prior to having a meeting with the legislation delegation. From the school budget information, the lobbyist will see what programs and what the funds are being used for to determine other priorities. Some dates to consider scheduling a legislation delegation meeting in September and October.

 

There is a LESC meeting on June 15-17, 2016 at the Los Lunas High School highlighting

transgender issues.

 

The board recommended possibly meeting on July 9, 2016 or July 16, 2016 and a final meeting in October.

 

2016-2017 Budget Work Session

Superintendent presented a draft of the budget. Jvanna Hanks provided copies of the 45 different budgets the school district work with and if the Board should need a copy of a certain budget, tag it and copies will be provided. The board will present a draft of the budget at the June 13, 2016 special meeting. The meeting on June 17, 2016 will be to discuss the budget as June 20, 2016 is the date for final approval of the budget. The budget will be presented to Public Education Department on June 23, 2016.

 

Discussion on the operational budget, fixed cost, staffing, schedules, expenditures, culture and academic, parental

involvement, school site events, literacy nights, math nights, culture nights, public relations, purchases, expand media coverage, principal requirements, culture trainings, culture festivals, STEP Grant alignment, Navajo language teacher positions, tutoring services and Native American Club at every school.

 

A Johnson O’Malley director is hired who will be working with Indian Education Committee.

 

Board member Joe Menini is upset; any family should opt out of the Native programs. The Native programs are being shoved down their throats and that culture and language should be taught at home.

 

ADJOURNED at 8:30 p.m.

 

                                                                  Quote

 

 

                   “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                    ---Tiffany Madison

 

 

 

Regular  GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

September 6, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary - ABSENT

Joe Menini, Member

Sandra Jeff, member – ABSENT

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Richy Ferguson

Rachael Rodriguez

Ron Triplehorn

Tim Bond

Gerald Horacek

Don Mitchell

Debra Arthur

Jimson Joe

Renee Hardy

Monica Yazzie

Valerie Arviso

Virgil Manuelito Sr.

Brian J. Bernard

Sharmyn Munoz

Eulalia Gonzalez

Jeff James Jr.

Carmen Moffett

Freda Joe

Ruby Haley

Carmen Diaz

Joe Diaz

Josh Kaskinen

Lynnea Smith

Kerenthia Swan

Debbie Arthur

Lynda Spencer

Ed Valda

Pandora Watchman

Encarnita Babayon

Deanna Crask

Alray Nelson

Loria Carter

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Teri Fraizer, Public Relations

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  6:05 p.m./Lynn Huenemann and Sandra Jeff are absent)

 

PUBLIC COMMENT

The president recommends revising the public comment form that enforces the 5 minute limitation and excludes any

discussion on personnel.

 

Renee Hardy – thanked the board members, nurse and sports/coaches issues.

Monica Yazzie – provided a written report on membership, opinion by Navajo Nation and BIA. Did not allow the corrective action plan be presented at the IEC meeting.

Jeff James Jr. – school pillars, Thoreau High School issues, and nepotism, personal attack on staff.

Valerie Arviso – (spoke entirety in Navajo Language)

 

School Report Cards

Superintendent presented the school report by districts. There has been continuous positive growth across the school district. The school district has no failing grades.

Kevin Mitchell questioned the principal issue at Navajo Mid/High, would that be the cause of not improving.

Joe Menini thanked the superintendent and his administrators and wished all of the board members were in attendance to hear the report, very good news for our community.

 

NL&C Report - Grade Level/Content Area (deferred)

 

Indian Education Report (deferred)

 

 Services for Exceptional Students Report

Eulalia Gonzalez, Director provided a written report that was included in the board packet. She highlighted that funding and grants are foremost important in the program. There is severe staff shortage in essential services areas. There are quarterly meetings and it will be shared with the board and the trainings are based on the needs of the students. The carry-over funds were to be used to infuse base on the needs of the students. An extension plan was approved through Public Education Department to expend the funds which she is currently working with.

 

Priscilla Manuelito would like to review the goals and objectives and the budget. She asked if there are funds for parents to attend trainings and request to have trainings in the community for the parents. Technical Assistance Program offer trainings in various topics the school district can utilize. Project Search was launched and is an excellent program.

Joe Menini appreciates the director she is doing an excellent job. LindaMood Bell program can be used in some schools.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Joe Menini was an observer for community emergency drill at Gallup High School.

Kevin Mitchell – no report at this time.

Priscilla Manuelito attended the Ramah and Thoreau chapter meetings, visited Ramah Elementary. Attended  the New Mexico Department of Transportation public hearing in Acoma, GMCS special meetings, Navajo Nation Board of Education meeting and the Cooperative Educational Services meeting.

 

Notices and Communication

September 19, 2016 ~ Parent/Teacher Conference

September 19, 2016 ~ GMCS Board Meeting • David Skeet Elem 4PM

October 3, 2016 ~ GMCS Board Meeting

October 19, 2016 ~ Region I Meeting • Aztec 5:30PM

October 17, 2016 ~ GMCS Board Meeting • Crownpoint Mid 4PM

October 19, 2016 ~ Data Day (No School)

October 20-21, 2016 ~ Fall Break (No School)

November 7, 2016 ~ GMCS Board Meeting

 

OLD BUSINESS – NONE

 

NEW BUSINESS

Approval of 2016-2017 Uplift Community School Transportation Contract – CONSENT

 

Approval to Accept Donations of $500 from Bubany Insurance and $1000 from 505 Burgers to Gallup

High Football Activity Account – CONSENT (DEFERRED)

Joe Menini asked about the Title IX, if there is female students’ participation. Superintendent recommended approval with the understanding that the school will look for matching fund for the girls.

The reports entails how funding is expended as they have to have the same amount of funds for boys and girls, spending equally in sports.

Kevin Mitchell requests more education on Title IX with discussion on all activity funds.

It was recommended to defer until some education is received by the board on Title IX.

 

Approval of the 2016-2017 GRADS Instructional and Child Care Award – CONSENT

Joe Menini questioned why Socorro Consolidated Schools are the fiscal agent. Jvanna Hanks clarified that the grant has been in the school district with Socorro being the fiscal agent for several years without any problems; our school district has always been reimbursed. Tomi Campos is the director.

 

Approval of all Pending Construction Projects as Presented – CONSENT

 

Approval of Donated School Supplies by KOAT-TV School Supply Drive – CONSENT

 

Approval of the 2016-2017 GMCS District Maintenance Plan – CONSENT

Ron Triplehorn was to change the school year 2016-2017 on page 2.

 

Intergovernmental Agreement (IGA) between Gallup McKinley County Schools and Window Rock School

District – ACTION

Superintendent added tuition, transportation safe pick-up points, 150 students are part of the agreement and will continue to study the roads, recommends approval with the contention on the legal counsel.

Priscilla Manuelito questioned the impact aid funds. Mr. Lott at the National Impact Aid office was to be contacted through Navajo Nation Health, Education and Human Services to assist with mediation.

Kevin Mitchell moved the Intergovernmental Agreement (IGA) between Gallup McKinley County Schools and Window Rock School District be approved.

Upon roll call vote, motion carried unanimously. (Three board members present and voting: Joe Menini-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

 

Approval of Donation from Dr. Valda of toothbrushes and toothpastes for all Elementary Schools -

CONSENT

 

EXECUTIVE SESSION the board will meet on limited personnel matters related to supervision of Superintendent: evaluation of the Superintendent: receipt of complaint from Superintendent: report on personnel from the Superintendent under Section 10-15-1(H)(2) of the New Mexico Open Meetings Act. (PULLED off agenda)

 

ADJOURNED at  8:02 p.m.

 

                                                                             

                                                                                    Quote

 

                 “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                  ---Tiffany Madison

 

 

 

 

 

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

September 2, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

GUESTS

Andy Gibbons

Senator George Munoz

Dawn Morgan

Carmen Diaz

Joe Diaz

Concha Montano

Don Mitchell

Richard Ferguson

Tim Bond

Rachel Rodriquez

Virgil Manuelito

Vanessa Duckett

Brian J. Bernard

Debbie Arthur

Varvara Phillips

Deanna Crask

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL: 1:35 p.m./Three board members were present for roll call.

Lynn Huenemann entered 1:36 pm.  Sandra Jeff entered at 1:39 pm.

 

 

APPROVAL OF AGENDA

Kevin Mitchell moved the agenda be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

EXECUTIVE SESSION-The Board will meet in executive session on Limited Personnel Matters Related to supervision of Superintendent: evaluation of the Superintendent; receipt of complaint from Superintendent; report on personnel from the Superintendent and discussion on the on the employment contract of the Superintendent, as permitted under Section 10-15-1(H)(2) of the New Mexico Open Meetings Act, and Communication with Legal Counsel Regarding Pending or Threatened Litigation, as permitted under Section 10-15-1(H)(7) of the New Mexico Open Meetings Act.

Lynn Huenemann made the motion to go into executive session to discuss limited personnel matters at 1:38 p.m. on Friday, September 2, 2016. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

Sandra Jeff entered at 1:39 pm.

 

Joe Menini made the motion to reconvene the meeting from the executive session at 4:24 p.m. on Friday, September 2, 2016.

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Report on Closed Executive Session

Lynn Huenemann made a statement about actions going on in the district that is of concern to all of us, many allegations regarding misinformation/disinformation, two letters from state department surfaced, assure you that we regard some actions by the state based on hearsay, the state has not contacted the board, but the board will work on addressing issues raised in the letters, a response will be address and we are not ignoring the letters. A response will be made with needed actions.

 

Review of bids/proposals for contracting of new auditor to review IEC audit and report to the Board and

action to contract auditor.

Kevin Mitchell moved the review of bids/proposals for contracting of new auditor to review IEC audit and report to the Board and action to contract another auditor be amended to include 2015-2016 and review the Manning Accounting audit.

Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

The board further asked for copies from the Navajo Nation on their visits reviewing JOM budget, and copies of the state audit on Indian Education Committee section. The Navajo Nation utilizes KP&G ABQ Company for their audit; a request of the reports from the company will be made.

 

Jvanna Hanks asked for the scope of work for the new auditor before any RFP will be considered, it has to exceed $20,000.

The board chooses to read the report (audit) on their own; the findings that were listed were going to be reviewed. The scope of work from Manning Accounting will be made available for the board as requested by Kevin Mitchell. She is not aware of any audits conducted by the Navajo Nation.

 

Pauletta White will request for copies of the report from the Navajo Nation, they conduct program overview annually and meet with the program director.

 

Superintendent is confused as there are no bids or proposals, the legal counsel was not notified, proposal to hire and review the existing audit for accuracy, but today, I hear you are not accepting the audit and soliciting another audit. Clarification is needed.

 

Kevin is acknowledging the report not an audit from Manning; we are asking to have it reviewed. The Navajo Nation conducts their own audit, then they will be able to provide the report and they pick up the cost. The report should entail the spending.

 

Lynn Huenemann talked about the independent new audit and the report on the findings; there are doubts and concerns, history associated with the accounting firm.

 

Presentment of draft correction action plan for IEC by Superintendent and action to approve corrective action plan.

Joe Menini moved approve (draft) corrective action plan be approved as presented. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

Superintendent provided a draft corrective action plan after a thorough review of the Manning Accounting audit with input from Pauletta White, Jvanna Hanks, Mike Hyatt and Carmen Moffett. The CAP was presented at the IEC meeting but was not discussed. The detailed written plan was given to the board.

Priscilla Manuelito asked to change the wording from audit to a report. She requested copies of the Indian Education Committee election process. She thanked the superintendent for the corrective action plan.

 

ADJOURNED at 5:08 p.m.

 

                                                                                 Quote

 

                “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                 ---Tiffany Madison

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Tohatchi High School Cafeteria

August 24, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Gerald Horacek

Tim Bond

Paul Aguilar

Shirley Chato

Joel Copley

Susan Shell

Richy Ferguson

Virgil Manuelito Sr.

Julie Badonie

Debbie Arthur

Brian J. Bernard

Mary Ann Armijo

Gabriel Armijo

Wanda Johnson

JM. Ingle

Jeannie Machero

Leroy Beyal

Thelma Beyal

Michael Cubacub

Lynda Spencer

Rachel Rodriguez

Cynthia Mowrer

Rafael Esparza

Grace Detsoi

Shannon McFarland

Stacy Mowrer

Wade Bell

Leo Mitchell

Elvera Mitchell

Virginia Berrin

Sharmyn Munoz

Eleanor Brown

Estela Plaza

Leonora Elede

Sylvia Ortiz

Louise Capitan

Bobby Martin

Fernando Claw

Joan Casarnero

Stella Snyder

Andrea Thomas

Annalisa Holian

Lauren Benally

Jennifer Mitchell

Lewis Benally

Mildred Kalleco

Matthew Tso

Victoria Becenti

Deloria Chapo

Rose McReeves

Leonard McReeves

Sharlene Jeff

Freda Joe

Jimson Joe

Yvonne Ahasteen

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Teri Fraizer, Community Relations

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  4:12 p.m./all present

 

APPROVAL OF AGENDA

Kevin Mitchell moved the agenda be approved as presented. Upon roll call vote, motion carried unanimously. (Five

board members present and voting)

Kevin Mitchell made the motion to go into executive session to discuss personnel issues at 4:14 p.m. on Wednesday,

August 24, 2016. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

EXECUTIVE SESSION: 

a. Limited Personnel Matters Related to supervision of Superintendent; evaluation of the Superintendent; receipt of

complaint from Superintendent; report on personnel from the Superintendent and discussion on the employment

contract of the Superintendent, and Communications with Legal Counsel Regarding Pending or Threatened Litigation.

 

b. Report on Closed Executive Session.

Priscilla Manuelito reported that the board discussed all of the items listed except the personnel report and the

superintendent, and did not discuss any other items or take any action.

 

c. Possible on Superintendent’s Contract

Kevin Mitchell made the motion to reconvene the meeting from the executive session at 7:50 p.m. on Wednesday,

August 24, 2016. Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

ADJOURNED at 7:52 p.m.

 

 

                                                                   Quote

 

                       “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                        ---Tiffany Madison

 

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

August 15, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member - ABSENT

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Gerald Horecek

Tim Bond

Rachel Rodriquez

Richy Ferguson

Peter Campos

Virgil Manuelito

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Teri Fraizer, Community Relations

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  3:08 p.m./Mr. Menini , absent; Sandra Jeff, tardy

 

Superintendent Evaluation Tool - Discussion

Lynn Huenemann recollects on the (2) evaluation tools use before, the description is complicated. A provision for cultural instruction is not on either tool that could be included.

 

(Sandra Jeff entered at 3:15pm)

 

Lynn Huenemann discussed the rating system listed as satisfactory, unsatisfactory, and exceeds satisfactory. Sandra Jeff recommended satisfactory/unsatisfactory only. Lynn Huenemann discussed that satisfactory and unsatisfactory does not acknowledged exceeding satisfactory. The preference is to see the duties and responsibilities and one from NMSBA tool lists (9) nine different areas.

 

Board Counsel Andy Sanchez reminds the board to evaluate on competency, mutual goals, school grades, cautions that going up and down will not get the board where they want to be, the board needs to decide the competencies.

 

The expectations from the board as to how personnel have been handled are questions to ask [NOTE:  Let’s not forget HB 212!]. Come to the table with the superintendent and set some goals, a reachable and fair tool.

 

Board discussed several items: the board’s responsibility is to fixed the superintendents’ salary, transparency, accountability, a comment space for the board, parent involvement, Navajo Language and Culture, communication, the 90-day plan and the board goals, budget-receiving the budget earlier in the year although no unit value is available.

 

The complaint process to be part of the evaluation tool, the board has never held a hearing in five years.

The superintendent discussed the goals, and how he was evaluated using the 90-day plan. The objectively way to evaluate is using the 90-day plan.

 

Opinions on the goal:

1. Communications

2. Parental Involvement

3. Navajo Language and Culture

4. Academic Improvement

 

Board Counsel Andy Sanchez reminded the board that a single board member has no authority maybe perceived as one by others. The board is directed to follow the chain of command. The board can ask how the personnel actions are carried out.

Get the information from the superintendent. Personnel report can be made in closed session. The board needs to ask the superintendent to give the information they are requesting. Complaints that are filed, the superintendent can address in a weekly report depending on subject matter of the complaint.

 

The board (a board member) cannot remedy a personnel complaint that is not your job. The complaint process needs to be followed, even through the union. [NOTE:  as per CBA]

 

The board president appreciates the weekly communications, very informative, it addresses the public comments made during board meetings and asked that the weekly communication continues. She further stated that his participation in chapter meetings needs to continue and provide some feedback from the chapters.

 

The Navajo Language and Culture testing, the Memorandum of Understanding with the Navajo Nation and the Indian Education Act will need to be reviewed periodically as well as working with the Division of Diné Education. She feels the work session today was beneficial for the school district. She asked of the board for their input for the 2016-2017 goals.

Copies of the superintendents’ vision were provided to the board. Should he want to revise the goals; he will have the option to do so. He needs time before he addresses the board’s goal. The superintendent will need to work with his team to meet the goals to insure that he can meet the goals; he cannot meet the goals alone.

 

Board member Sandra Jeff is skeptical of the superintendent’s vision. [NOTE: Many are skeptical of Board member’s legitimacy.]

 

ADJOURNED at 5:35 p.m.

 

 

 

                                                                   Quote

 

                         “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                         ---Tiffany Madison

 

 

 

 

 

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

August 15, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member - ABSENT

Sandra Jeff, member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Priscilla Long

Virginia Berrin

Anthony Morrison

Charles Long

Senator George Munoz

Jocelyn Vigil

Raymond Ross

Barbara Daly

Jacinta Dimarana

Wade Bell

Larry King

Ruby Haley

Ruth Gonzales

Leo Torrez

Joel Copley

Virgil Manuelito Sr.

Rachel Rodriguez

Cynthia Mowrer

Tim Bond

Michael Cubacub

Julia Ellison

Raul Mediavillo

Jesus Belleza

Judith Flego

Nenita Mosqueda

Mae Cubero

Donna Castro

Sylvia Ortiz

Man’e Ortiz

Maria Enngray

Doris Malinao

Liberty Demol

Rosanna Quiros

Karla Gustilo

Maria Gonzales

Christopher Gonzaga

Anabel Balicato

Encarnita Balonga

Jemma Manuel

Cristian Tolentino

Jayson Obillo

Josephine Caloo

Eduardo Enjambre

Loren Omoth

Jojit Florentin

Gerald Escot

Larie Laudato

Rodoffo Mosquerda

B. Absin

M. Clan

Irene Fuller

Castillo D. Jr.

Grace Detsoi

Aiden Gutierrez

Matejka Santillanes

Arnel Cruz

Maria Rivera

Garland Rivera

Marivic Caridad

Viernan Pisaco

Electeria Alonza

Erleen Fumokar

R. Suashi

D. Brouh

M. Cewtemo

A. Patula

Brian J. Bernard

L. Calasagsag

Al. Balgue

Chuck Wade

Renee Hardy

Vernee Hardy

Tre Hardy

Jocelyn Lucero

Ray Lucero

Dawn Morgan

Sharon Warren

Beth Chiapetti

Frank Chiapetti Sr.

Nicola Keptner

Dr. Gonzaga

Asitaid Gonzaga

Fe Quiambao

S. Modiainlto

Renz Madera

Jackie DeLos

Ronald Hernandez

Sheila Dallago

Zaldy Lageya

Jose Guiambad

Deloria Chapo

Eagar Leosda

Rizaling delaCruz

Brenda Yazzie

Mary Ann Armigo

Carmen Moffett

Jessica Guillen

Charlene Nopah

Raymond Nopah

Don Mitchell

Cory Joe

Mary Washburn

Glen Washburn

Ophelia Manning

Lynell L.

Marjorie Kee

Andrew Perry

Louise Begay

Julian Brown Sr.

Sonlatsa Jim-Martin

Debbie Arthur

Bobby Martin

Coreen Smith

Mavis Price

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

CALL TO ORDER/ROLL: 6:06 p.m./Joe Menini, excused

 

PUBLIC COMMENT

Corey Joe – (read a letter written by Freda Joe): expression on superintendent focuses more on academic preparation, the pillars in the schools are being not followed and more visits to rural schools to identify the needs.

 

Dr. Christopher Gonzaga spoke on his leadership in medicine, he is a doctor at RMCH and is part of the Filipino community, and his job is to do provide the best quality of care and education and sacrifice being away from home to seek equal employment. He is proud of his education.

 

Bobby Martin expresses concerns about the articles in the newspaper, the quotes made by Senator Muñoz. There is lack of communication and the bridge concerns are not addressed. [NOTE: Have County & State been approached regarding the bridges?]

 

Encarnita Babyalon talked about the disturbing article in Navajo Times about Filipino teachers not able to speak English, that foreign teachers are brought through the UVA Turn Around Schools and Foreign Teacher Program. She stress that the Filipino teachers in the McKinley County are hard workers, educated and enroot to citizenship, they are not from the Foreign Exchange Program. The article in the newspaper is serious as it is discrimination under EEOC.

 

Michael Cubacub talked about the misleading information in the Navajo Times, the Filipino teachers are licensed at Level 2 & 3, and some have dual degrees at the Master level. The article is a notice of discrimination. The teachers are feeling they are being harassed. If an administrator makes a derogatory remark will they still have their job tomorrow?

 

Sonlatsa Jim-Martin expressed that some students cannot understand certain teachers, the article stating there is a scandal among the board is not true; the board has the authority for fiscal matters and the superintendent should have the answers. [NOTE: Some staff do have accents; Filipinos, Chinese, Anglos, and even some Navajos.]

 

Brenda Yazzie talked about the immersion of the Navajo language program at the schools; there is not a plan in place.

 

Mary Ann Armijo expressed that we teach the children the truth, the new board member Sandra Jeff Ruiz is lying about her place of residency, Mrs. Ruiz talks about her family and the Navajo people. Mrs. Ruiz lives in Albuquerque as her husband is related to Mr. Armijo; Mrs. Ruiz has a large swimming pool in her back yard, a large screen TV, and a TV on her refrigerator. Being a board member is about telling the truth and that is how we teach education to our children, we do it with truth.

 

Renee Hardy talked about representing a parent with a Gallup High School issue on counseling. She has concerns with parent committee meeting and fund raising in Navajo Pine High School. She also has good working relationship with staff and the superintendent.

 

A moment of silence in honor of the Navajo Code Talkers as August 14, 2016 is the Navajo Code Talker Day.

 

Lynn Huenemann requested for a report from Peer Helpers at a future meeting. There was a short explanation of Parents as Teachers program and the board would like to see some parents attend the trainings. The large budget transfers are carryovers from the federal grants.

 

Transportation Department Report

Jeff Bond and Coreen Smith provided a detailed written report to the board. Student safety is the major part of their 90-day plan for the school year. The board’s question were why funds were reverted back to the state, concerns on bridges, smaller buses for the district, use of vans is illegal to transport students, liability issues, equalization among girls and boys is a Title IX federally equality program and not allowing the busses to stop on student trips. Jeff Bond responded on the funds reverted were funds received late in the school year and these funds are not allowed to purchase buses. The legislation has since changed these practices and procedures.

Coreen Smith is the bus barn supervisor and she has posted vital parent information on the website under transportation.

 

Number of Green Schools Report

Superintendent read the list of schools that meet the green schools: Miyamura High, Gallup Mid, Thoreau Mid, Navajo Pine Mid, Crownpoint Elementary, Catherine Elementary, Jefferson Elementary, Ramah Elementary and Del Norte Elementary.  Ron Triplehorn will provide additional information at a future meeting.

 

Family and Community Engagement – Discussion

Rachel Rodriquez is the head of the committee, there has not been any meeting as this is the start of the new school year.  The priority has been opening the schools. Lynn Huenemann requests to keep Family and Community Engagement on the agenda at the next meeting.

 

Superintendent reported the enrollment and staffing will be reported at the next meeting. There are waiting lists at some schools, the projection are done yearly to ensure proper staffing, however there are a lot of movement of families that will cause overflow in some classes at some schools.

 

The Capital Outlay Update will be heard the week of November 7, 2016.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Sandra Jeff hosted a town hall meeting at Crownpoint high school; the Navajo Nation Human Rights Commission attended the meeting. She apologized to the Filipino community and that the words are taken out of context.

Lynn Huenemann attended the Boundary Task Force meeting and the Native Film Festival.

Kevin Mitchell attended the Boundary Task Force meeting,

Priscilla Manuelito attended the Boundary Task Force meeting, Thoreau Planning meeting, IEC meeting, New Teacher Orientation and the Work Task Force Meeting,

 

Notices and Communication

August 25, 2016 ~ Special Meeting 3PM

September 2, 2016 ~ Special Meeting (Legislation Delegation) 1:30PM

September 5, 2016 ~ Labor Day

September 6, 2016 ~ GMCS Board Meeting (Tuesday)

September 19, 2016 ~ GMCS Board Meeting/ David Skeet Elem, Parent-Teacher Conf.

August 19, 2016 ~ IEC Meeting

September 12, 2016 ~ Special Meeting 1:30pm

August 20, 2016 ~ GHS Emergency

August 18, 2016 ~ Sky City, Transportation Meeting

 

School and District Dress Policies – DISCUSSION

Lynn Huenemann discuss that being consensus we will provide a dress code. He provided a chart of comparison from some schools in the district. The common dress code is jeans and plaid shirts.

The superintendent recommended inviting principals to discuss the reasons we have initiated dress codes.

The board expressed that some families struggle and cannot afford certain type of clothing, a western attire and nicely dressed should be allowable. We need to discuss the dress code policy altogether as a board.

 

Approval of the Superintendent Evaluation Instrument – ACTION

Kevin Mitchell reviewed the changes from today’s work session, the NMSBA Superintendent’s Evaluation Form will be used moving from 39 questions to 24 questions and the summary rating will remain as satisfactory/unsatisfactory. The superintendents’ vision page will be removed.

Sandra Jeff moved the Approval of the Superintendent Evaluation Instrument be approved reflecting

satisfactory/unsatisfactory as the summary rating and remove the superintendents’ vision page. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Board Retreat Dates – DISCUSSION

The board listed items of discussion: procedures/protocol, parliamentary procedure, language and culture, budget, board policy, key role of the union, resource/orientation for new board members, litigation, facility master plan, finance and school bonding and Priority School training. The Board retreat is scheduled for Monday, August 22, 2016 at 9:00 am in the board room.

 

Intergovernmental Agreement (IGA) between Gallup McKinley County Schools and Window Rock School

District - DISCUSSION

Kevin Mitchell discussed that the superintendents has agreed to meet and begin the process of adopting the

Intergovernmental Agreement between Window Rock Unified School District and Gallup McKinley County Schools stemming from meeting with the State Task Force. Educating parents and students on eligibility of the NM Lottery after high school graduation and a safe place for busses to turn around are concerns.

 

Intergovernmental Agreement (IGA) between Gallup McKinley County Schools and Window Rock School

District – ACTION PULLED

 

Stipends to Administrators for Attending Board and/or Other Meetings – DISCUSSION

Superintendent began the discussion that Lynn Huenemann asked the specific question about individuals receiving stipends in addition to their salary to attend meetings. The positions are at-will; the employees get paid for additional duties, the administrative positions are reduced and zone directors are mandated to attend the board meeting in case the board has questions.

This year we have had extra board meetings. The addenda have been in the books for many years, it has been part

of the budget that was presented and approved by the board.

The board requested for a legal counsel advice and changes will be made accordingly, as this is against the anti-donation clause. The books’ entailing the stipends is requested as the funds paid as stipends is taking funds from the operations and with the cuts from the state it will affect the school district.

 

Cultural Curriculum Models: A Brief Overview – DISCUSSION

Lynn Huenemann spoke of the statement regarding cultural aspects of curriculum and curriculum models highlighting the organization of curriculum itself reflects and teaches a way of thinking, the use of English reflects and establishes a way of thinking, the secularization public education reflects and establishes a way of thinking. He does not want to dictate any curriculum; it is our views as the board. The board further mentioned the Memorandum of Agreements in place with the State of New Mexico and the Navajo Nation.

 

Senator George Muñoz - DISCUSSION

Senator George Muñoz asked some questions that are asked of him from parents and constituents. He asked about the $2 million that was not spent and returned. The response from the superintendent was that the $2 million IDEA funds were returned because the SPED did not spend the funds. The first year is was because of the roll-over fund came late in the year, the second year the same excuse, but if you are the director you should have known from the previous year.

The next question asked was what the reprimand was for the director. Superintendent responded it is a personnel question, just that the director has been moved. (Point of Order)

Another question posed is the Johnson O’Malley funds about falsifying information to inflate numbers to get more funds. Additional, the items purchased from the JOM funds were sold to individuals. This is information is from the audit that is posted on the website and is available to everyone.

Why are the federal investigators asking questions?

The board’s  stance is the audit was not board approved, it is discriminatory, and the audit was fixed, the board were told they have a clean audit. The audit is biased, the Manning Accounting and Consulting Services, LLC is known to be biased.

Senator Muñoz asked how he will defend the $2 million during the special session; the Public Education Department wants answers. The state audit reflects what is happening, products being stolen and sold, the stock pile is real. Further said something has to happen here, replace the board or fire the superintendent.

The superintendent asks the board they can select an auditor and redo the audit since Manning Accounting and Consulting Services, LLC is being discredited and if they find the same findings it needs to be addressed.

The next question was the payment for the recall, why were funds taken from student’s fund to pay for the recall cost, why was his tax money used to pay the bill.

Why did the board need to approve to pay the legal fees? Very concerned this has created a divide in the community, we all have a duty to comply especially in education.

Board member Kevin Mitchell responded the funds came from a budget for legal fees. The recall was not something out of their legal duties.

Board member Sandra Jeff wants to know how the former coordinator was hired, all of the questions and fault falls on the superintendent, an audit to done on the superintendent and the former coordinator. The Federal and Public Education Department can be contacted by the schools; the newspaper is dividing the people.

The superintendent asked the complaint filed against him to be given to him, the letter of direction does not allow him to touch some employees in the district, he requested that the letter be lifted and untie his hands, those are on his shoulders from doing some of his job. He muttered he would release an employee if this occurs and it will be the board asking him to take care of the employee. (Point of Order)

Board president said now the superintendent has crossed the line that was drawn and they will do what will happen.

(Contentious meeting)

 

ADJOURNED at 11:17 p.m.

 

 

 

                                                                      Quote

 

 

                            “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                            ---Tiffany Madison

 

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Cafeteria, Crownpoint Elementary School

July 19, 2016

 

BOARD MEMBERS PRESENT:

Priscilla Manuelito, President

Kevin Mitchell, Vice President

Lynn Huenemann, Secretary

Joe Menini, Member

 

NEWS MEDIA PRESENT:

Bill Donovan, Gallup Independent

 

GUESTS

Richy Ferguson

Rachel Rodriguez

Jay R. DeGroat

Sandra Jeff

Felicia Trebian

Miranda Elwood

Jimson Joe

Andrea Thomas

Carmen Moffett

Freda Joe

Ruby Haley

Leona D.

Michael Cubacub

Juanita Becenti

Janet Silago

Shawmarie DeGroat

Tamera Thomas

Brian J. Bernard

Sherylene Yazzie

Betty Holyan

Deloria Chapo

Ophelia Sanchez

David Oakes

Angie Damon

Rita Capitan

Marlena Peshlakai

JC Thomas

Marcella Willetto

Salvanna Brown

Etheline Morgan

Barbara Whitehair

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Teri Fraizer, Community Relations

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  6:00 p.m./Four board members were present for roll call

 

APPROVAL OF AGENDA

Kevin Mitchell moved the agenda be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

NEW BUSINESS

A.  Board Vacancy

1. Candidates Presentations

a) Tyson Ramone – no show

b) Charles Long

Charles Long introduced himself being from the Becenti area, north of Crownpoint, he is currently a chapter official. He spoke about his job experiences and is aware of the districts’ needs.

 

Joe Menini will ask questions at the end of each introductions. There was a misunderstanding on the process as to how the interview question will be asked of each candidate.

 

Lynn Huenemann asked three questions.

1. Increase family involvement: response by Charles Long, parent involvement is a difficult task, not all parents

participate, needs to be addressed by asking parents what role they should play, an on-going problem, have the

parents buy-in.

2. Increase Academic performance of Navajo Students: GMCS learning needs to be looked at, students do not do too

well, teaching how to learn is missing; it is always what to learn.

3. Revitalize Navajo Language: a difficult issue, effective is being the example, provide opportunities for our children to learn our language and culture and bringing awareness.

 

Kevin Mitchell:

1. What are your thoughts on funds return to the funding source: response by Charles Long that the monies should not be returned, it reflects that you do not need the funds. Budget transfers are allowable and should have been applied.

2. Transparency of the school district: there needs to be transparency, you need to let parents and the general public

know what is going on in the district, for instance the issue with placing the superintendent on leave, the reasons are

not made transparent and there is no closure. The visits to the chapters in our districts and offer solutions are

crucial.

 

Priscilla Manuelito:

1. Legislative priorities: the priorities should be based on student needs and the funds should be provided to increase

knowledge for the teachers/educators.

2. Issues at Crownpoint High healing process: if the school board members would be more transparent as the

superintendent the situation would have been handled differently. Not to embarrass the school, teachers and

children, the situation was not handled  right.

 

Joe Menini:

1. Impact Aid: 100% of the impact aid funds should go to the school districts; it will take a lot of work to accomplish

this task as there is opposition. We need to make sure that we get all of the funds.

 

c) Sherylene Yazzie – DECLINED

Introduction: She’s a graduate of Crownpoint high school, degrees in Environmental and worked in Window Rock school district. All of the Impact aid funds should be paid directly to the school district. She has offered to decline the position as a board member as there are several family members vying for the position.

 

d) Freda Joe

Introduction: She is from Standing Rock area, graduated from Crownpoint high school, employed as a dual credit coordinator for NTU. She does not speak Navajo very well. Her children and grandchildren graduated from Crownpoint high school. The lack of electives and other issues prompted her to apply for a school board position.

 

Joe Menini:

Where do the grandchildren reside at? The grandchildren live in Standing Rock.

1. Philosophy on SPED education? She has no experience raising a child with disability, only a blind parent. She has

experience working with gifted students and realized there are limited programs to teach GIFTED.

2. Zuni Lawsuit: She supports the law suit, a formula should be formulized that will consider poverty in the area.

3. Navajo Language: she does not speak Navajo very fluently however her husband teaches Navajo, she is self-taught speaker and the teaching Navajo language belongs at home.

 

Lynn Huenemann:

1. Increase family involvement: Freda responded to involve parents from the beginning, food will bring parents

together, it is a challenged issue, train parents and some parents do not have academic backgrounds.

2. Academic performance of Navajo Students: she works with high school students, placement tests, and remedial

courses. Hire teachers and train teachers and offer parental involvement opportunities.

3. Revitalized Navajo Language: supports the Navajo languages classes but believes it belongs at home.

 

Kevin Mitchell:

1. MOU with State and NN on Navajo Language: Navajo Language teachers take the test approved by the state to teach without any higher education degree, there is a need to increase the requirements which will help teaching the

students.

2. Is the district doing a good job: more could be done in terms of culture and other foreign languages.

3. Dual Credits Benefits: our world is challenge in computers; basic skills are needed to advance in life. Most high

schools students are discouraged and do not have support, preparation is needed and help the students on what they

need to do to be successful.

 

Pricilla Manuelito:

1. Legislative Priorities: Roads, roads are crucial, because of road conditions, students are not being transported to

meet the bus that infringed attendance and learning.

2. Crownpoint High School Incident: transparency goes both ways, no community/parent input in hiring of the

principal process.

 

e) Sandra Jeff

Introduction: She is from Crownpoint, a firm believer in K’e system, a former legislator and has the experience and

knowledge to work with leaders with DODE, Navajo Nation Leaders, State and Washington Offices. She has served in many capacities in several committees during her tenure as a legislator. She will work on the transportation issues.

 

Joe Menini:

1. Residency: she is voter for district 2, residence of Crownpoint and her children attend a private school.

2. Supt Leave: the board took action and the community people spoke and the board listened.

3. Church Rock Principal: she supports the school and will work together for the students.

4. Impact Aid: she will sponsor legislation to do a study, lobby with Hanna Skandera, Secretary of Education.

 

Lynn Huenemann:

1. Parent Involvement: re-created a parent town hall meetings, parents need to be involved and funding from Title I to support.

2. Increase Academic for Navajo Students: Indian Education Act with more funding with stronger wording,

collaboration with outside entities.

3. Language Revitalized: JOM funds reverted to Window Rock, which reflect staff not responsible, we need to ensure that staff’s duties and responsibilities are in place.

 

Kevin Mitchell:

1. IEC and its importance: IEC individuals uphold strong positions and are advocates for the program; they have

knowledge in the schools and the needs in the schools.

Priscilla Manuelito:

1. Legislative Priorities: funding for transportation and bridges, additional district funding, the above/below the line

funding and apply for grants that are available from Public Education Department.

2. Crownpoint High Issues: the community, students, and parents were hurt, additional counseling is needed, there is

bullying happening and the responsibility lies with the superintendent and district 2 board member, they should have

come to work with the community and students.

 

At the end of the questioning of the candidates, the board expressed their thoughts and thanked the applicants for their interest becoming a GMCS board of education member. A clear reminder that there is no stipend or mileage involved, it is all on volunteer basis, duration for six (6) months, vote by the community not by the board and district 2 needs representation as important school issues are coming up.

 

B. Approval of District 2 Board Member Replacement on GMCS Board of Education for remainder of the

term - ACTION

Joe Menini motion to appoint Charles Long as the District 2 Board Member Replacement on GMCS Board of Education for remainder of the term be approved as presented. Upon roll call vote, motion failed. (Four board members present and voting:

Joe Menini-yes, Lynn Huenemann-yes, Kevin Mitchell-no, Priscilla Manuelito-no) Motion failed.

Priscilla Manuelito motion to appoint Sandra Jeff as the District 2 Board Member Replacement on GMCS Board of Education for remainder of the term be approved as presented. Upon roll call vote, motion carried. (Four board members present and voting: Joe Menini-no, Lynn Huenemann-yes, Kevin Mitchell-yes, Priscilla Manuelito-yes)

 

ADJOURNED at 7:28 p.m.

 

 

                                                                                 Quote

 

                  “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                     ---Tiffany Madison

 

 

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

June 6, 2016

 

BOARD MEMBERS PRESENT:

Titus J. Nez, President - ABSENT

Kevin Mitchell, Vice President - ABSENT

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Renee Hardy

Tim Bond

Chuck Wade

Ruby Haley

Brian J. Bernard

Deloria Chapo

Carmen Moffett

Lynda Spencer

Richy Ferguson

Teri Fraizer

Kim Brown

Angie Damon

Victor Bob

Marcel Loe

Gail Leslie-Bob

Connie Torres

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Teri Fraizer, Public Relations

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  6:00 pm/Mr. Nez & Mr. Mitchell absent

 

PUBLIC COMMENT

 

Renee Hardy – NPHS concerns on Student Awards and appreciative for Rachel Rodriguez and Pauletta White.

 

Recognition (Student, Staff, Other)

Around the GMCS District presented by Teri Fraizer on end-of- year activities, professional development, Avery Sanders Signing, Jefferson Good Bye Celebration, Apple ConnectED-GMCS Technology, Red Rock Kindergarten Promotion, Track Meet, 8th Grade Promotion, Graduations for Central High, Crownpoint, Miyamura and Thoreau, Music Ensemble by Ryan Hernandez, Thoreau Elementary and Red Rock Field Days.

 

Gallup Rotary Club Senior of the Month

Eric James was awarded a certificate and he was commended by the board and administrators/staff of the school district for his part in Gallup Rotary Club.

Navajo Language and Culture Festival Organizers

The Navajo Language Culture festival judges were awarded certificates of appreciation as follow: Victor Bob, Pauletta White, Priscilla Manuelito, Vicky Jymm, Amelia Antone, Nellie Storer, Michelle Gaddy, Marsha Spencer, Marlene Harrison and Morris Denetdeel.

 

Superintendent Report

Superintendent attended the Annual Great Debate at Kennedy Mid, the Thoreau community meeting, Gallup Economic Development Association meeting, NMSBA Law Conference, Department of Dine Education and there were principal openings at Gallup High School and Thoreau Elementary. Dominic Romero is new the Gallup High School principal and Sandra Lee is the coordinator in personnel. The principal position at Thoreau Elementary is open and the on-going weekly meetings with Secretary of Education.

 

Lynn Huenemann discussed the in-town meeting held at Miyamura High School; new hires are not listed on personnel actions and requested an update on the survey taken on-line. The superintendent will present the survey at a future meeting.

 

Maintenance Update

Lynn Huenemann asked for an update with rebuilding a portion of Gallup High School. The construction is funded from 2 mill and bond proceeds and is on target for completion in 2017.

The Gallup High School’s track and tennis courts discussion, it ranked bad in the school district. The track will be replaced at Navajo Pine High, Thoreau, Ramah, Tohatchi and Crownpoint, followed by Gallup High School the next year. The fields for Thoreau is about ready for groundbreaking, softball and baseball field for Miyamura is next followed by Navajo Pine fields. The tennis courts for most of the schools will expand in the next two years.

Joe Menini asked that a district report card be revived by the public relations department.

 

Intergovernmental Agreement with Window Rock School District

Superintendent discussed the agreement; the proposed agreement is at Cuddy Law for review. The discussion with Red Mesa and Central Consolidate school districts are included.

 

Board Goals 2016-2017

Soliciting dates: full participation from the board is required. Lynn Huenemann discussed from prior meeting three goals were mentioned, with one additional as curriculum review.

Priscilla Manuelito discussed the budget meeting that the goals are integrated in the reports for presentation. Education Matters newsletter will be provided for the board at the next meeting.

 

Summer Retreat

Soliciting dates: full participation from the board is required.

Joe Menini is saying it is not possible for him at this time due to health reasons.  

Priscilla Manuelito supports having the summer retreat for more than one day.

 

Indian Education Committee/JOM Report

Ruby Haley reported that the Johnson O’Malley application has been submitted to Window Rock, further discussion on reimbursements, extra funding not posted, additional funds available for activities/trips, thanked the Navajo Language and Culture committee, budget meeting on June 7, 2016 at 6PM, negotiations participant limited to four members, regular meeting held on June 1, 2016 at 9am, work session scheduled on June 14, 2016. Superintendent announced that Carmen Moffett is the director of Johnson O’Malley and the parental involvement. Pauletta White clarified that Johnson O’Malley office is requesting only one participant, however the district is asking for four participants at the negotiations.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Lynn Huenemann attended the law conference and touched on the discussion on transgender during the general session.

Joe Menini attended the law conference, graduations, 5th grade promotion/track meet and the community meeting at

Miyamura High School.

Priscilla Manuelito attended the law conference, eight graduations, Indian Affairs Committee meeting and meeting with the lobbyist. Some discussion on the copyrights with Miyamura and Gallup High, the local vendors using the mascots to make money, the school district should get revenues from the sales.

 

Notices and Communication

June 20, 2016 ~ GMCS Board Meeting

June 13, 2016 – Special Meeting with Executive Session

July 4, 2016 ~ Holiday

July 5, 2016 ~ GMCS Board Meeting

July 22-23, 2016 ~ NMSBA Leadership Retreat

June 17, 2016 Budget Work Session

 

NEW BUSINESS

Approval of Adoption of the GMCS Dine Content Standards Policy - ACTION

Lynn Huenemann moved the Approval of Adoption of the GMCS Dine Content Standards Policy be approved as presented.

Upon roll call vote, motion carried unanimously. (Three board members present and voting)

 

Approval of the Middle College High School 2016/2017 Charter School budget as prepared and approved

by the Charter School Governing Council - ACTION

Kim Brown presented the budget prepared for the Middle College High School for 2016-17 school year, it has been approved by the Middle College Charter School Governing Council and the budget was submitted to the Public Education Department.

Lynn Huenemann moved the Approval of the Middle College High School 2016/2017 Charter School budget as prepared and approved by the Charter School Governing Council be approved as presented. Upon roll call vote, motion carried unanimously. (Three board members present and voting)

 

EXECUTIVE SESSION (Pulled off the agenda)

ADJOURNED at 8:05 p.m.

 

 

 

 

                                                                 Quote

 

 

             “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                              ---Tiffany Madison

 

 

 

 

 

 

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

June 13, 2016

 

BOARD MEMBERS PRESENT:

Titus J. Nez, President

Kevin Mitchell, Vice President - Absent

Priscilla Manuelito, Secretary

Joe Menini, Member - Excused

Lynn Huenemann, Member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Cayla Nimmo

Richy Ferguson

Mike Butkovich

Carmen Moffett

Ruby Haley

Ben Chavez

Tim Bond

Gerald Horacek

Rachel Rodriguez

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Jvanna Hanks, Chief Financial Officer

Evelyn Barreras, Recording Secretary

 

CALL TO ORDER/ROLL:  Mr. Mitchell, absent; Mr. Menini, excused  

Kevin Mitchell entered at 10:15 a.m

 

NEW BUSINESS

2016-17 Budget

Jvanna Hanks II, Chief Financial Officer, presented to the board members handouts titled “Budget Presentation – Executive Summary. She reviewed the entire budget for the Gallup-McKinley School District to be approved at the next boarding meeting on June 20, 2016 at 6 p.m. in the board room.

Kevin Mitchell, Vice President requested that Ms. Hanks informed the board members of any changes made from the Public Education Department after the budget is reviewed.

Priscilla Manuelito, Board Member Secretary requested for the next board meeting a total count of teachers that are TESOL Endorsed.

Board members informed Ms. Hanks that they appreciated all the input that was put into the budget.

Ron Triplehorn was asked to come into the board meeting to give the board members a briefing on the Security Cameras and Card Reader Access. Mr. Triplehorn informed the board members that all 34 schools will be receiving them but that not all of them will be installed before the month of August. They will install cameras on the schools that have been vandalized the most. Honeywell is currently designing the card readers and coverage for the cameras systems. Mr. Hyatt and Mr. Triplehorn will be meeting with Honeywell to sign the letter of intent. Principals will be doing a plan with Mr. Triplehorn. Gallup High School will cost 1.1 Million Dollars and a purchase order is already in place.

Ms. Manuelito asked if they would be able to see their faces. Mr. Triplehorn replied, “Yes”.

Kevin Mitchell exited the meeting at 12:00 pm

 

The board president called to recess the meeting for lunch.

Priscilla Manuelito moved to recess the meeting for lunch at 12:18 p.m.

Upon roll call vote, motion carried unanimously.

(Three board members present and voting)

 

Lynn Huenemann moved to reconvene the recess meeting from lunch at 1:18 p.m.

Upon roll call vote, motion carried unanimously. (Three board members present and voting)

 

Kevin Mitchell re-entered the meeting at 1:50 pm

 

Mr. Mitchell asked what the percentage would be that it is going to work. Mr. Triplehorn replied, “That there is no

guarantee”.

Ms. Manuelito asked if PFSA would fund part of Gallup High School. Mr. Triplehorn replied “No” because the Gallup High School was funded with the McKinley County Tax Payers money and they are going through Cooperative Educational Services to utilized the Mill Levi funds.

Mr. Chiapetti announced that board member Joe Menini’s mother had passed way.

 

Kevin Mitchell exited the meeting at 2:04 pm

 

Mr. Chiapetti handed out an organization chart for the Student Support Center. He indicated that he would be doing some corrections and some changes to be presented at the next board meeting. The names will be left off until the board approves the chart.

Ms. Manuelito requested that they received a chart with the names and titles listed on the chart once approved. She did not want Mr. Chiapetti to do away with the data position that was JoBe Thilgen’s position. Mr. Chiapetti said he would readvertise it but in a different way so that that it will work along with STARS.

 

EXECUTIVE SESSION:  Priscilla Manuelito moved the executive session be tabled until all five board members are present. Upon roll call vote, motion carried unanimously. (Three board members present and voting: Lynn Huenemann-yes, Priscilla Manuelito-yes, Titus Nez-no)

 

ADJOURNED at 4:13 p.m.

 

Special GMCS Board Meeting

Gallup-McKinley County Schools

Club House Inn, Boardroom

June 2, 2016

 

BOARD MEMBERS PRESENT:

Titus J. Nez, President

Kevin Mitchell, Vice President

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member

 

NEWS MEDIA PRESENT: - NONE

 

GUESTS

Matejka Santillanes

Jay Santillanes

Lisa Garcia

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:   5:37 p.m./Mr. Mitchell absent Kevin Mitchell entered at 5:47p.m.

 

o STEP Grant

Superintendent discussed the renewal of the grant to benefit the Indian Education programs although

partial of the funds were used to pay Teach For America in the past. Lobby for funding the STEP Grant, a

partnership with the Navajo Nation. The grant can be used for TESOL endorsement and trainings.

Board members requested for a presentation and a report from Teach for America and a close-out report from the Navajo Nation on the Step Grant. Lobbyist Matejka Santillanes reiterated that the language of the grant is specific. Superintendent stated the STEP grant is no longer being funded at this point.

o Community Engagement Bill – Lynn Huenemann discussed that the funds were not attached to the bill; a report

from the committee is requested.

o Linda Mood-Bell – Joe Menini recommends reviving the Linda Mood-Bell program in our school district at all of

the elementary schools. There is a need for a legislator to sponsor a bill for funding the Linda Mood-Bell initiative.

The Board discussed the after-school and tutoring program funding. It was recommended to have other summer programs available so students can get experiences and enrichments.

o Transportation – a legislative issue on bridges, roads and maintenance. For the buses, priority is given to leasing

companies and they get the five buses and school districts get one bus.

Joe Menini discussed getting the area legislators together for a meeting where the board can present ideas.

 

Matejka Santillanes’s goal for the interim committee is to plan to meet in advance to address the topics prior to having a meeting with the legislation delegation. From the school budget information, the lobbyist will see what programs and what the funds are being used for to determine other priorities. Some dates to consider scheduling a legislation delegation meeting in September and October. There is a LESC meeting on June 15-17, 2016 at the Los Lunas High School highlighting transgender issues.

 

The board recommended possibly meeting on July 9, 2016 or July 16, 2016 and a final meeting in October.

B. 2016-2017 Budget Work Session

Superintendent presented a draft of the budget. Jvanna Hanks provided copies of the 45 different budgets the school district work with and if the Board should need a copy of a certain budget, tag it and copies will be provided. The board will present a draft of the budget at the June 13, 2016 special meeting. The meeting on June 17, 2016 will be to discuss the budget as June 20, 2016 is the date for final approval of the budget. The budget will be presented to Public Education Department on June 23, 2016.

 

Discussion on the operational budget, fixed cost, staffing, schedules, expenditures, culture and academic, parental

involvement, school site events, literacy nights, math nights, culture nights, public relations, purchases, expand media coverage, principal requirements, culture trainings, culture festivals, STEP Grant alignment, Navajo language teacher positions, tutoring services and Native American Club at every school.

 

A Johnson O’Malley director is hired who will be working with Indian Education Committee.

Board member Joe Menini is upset; any family should opt out of the Native programs. The Native programs are being shoved down their throats and that culture and language should be taught at home.

 

ADJOURNED at 8:30 p.m.

 

 

                                                              Quote

 

 

 

                “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                                 ---Tiffany Madison

 

 

 

 

 

 

 

Reconvene June 20, 2016 Meeting

GMCS Board Meeting

Gallup-McKinley County Schools

July 5, 2016

 

BOARD MEMBERS PRESENT:

Kevin Mitchell, Vice President

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member

 

NEW BUSINESS

Approval of Temporary Cash Transfers to transfer funds from the Operational fun (11000) to Various funds

pending cash reimbursement requests at the conclusion of the recessed meeting in July - ACTION

Lynn Huenemann moved the Approval of Temporary Cash Transfers to transfer funds from the Operational fun (11000) to Various funds pending cash reimbursement requests at the conclusion of the recessed meeting in July be approved, with amendments as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

ADJOURNED at 6:10 p.m.

 

                                    

 

                                                                                   Quote

 

             “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                              ---Tiffany Madison

 

 

 

 

 

Regular GMCS Board Meeting

Gallup-McKinley County Schools

Student Support Center Boardroom

July 5, 2016

 

BOARD MEMBERS PRESENT:

Kevin Mitchell, Vice President

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member

 

NEWS MEDIA PRESENT:

Kyle Chancellor - Gallup Independent

 

GUESTS

Peter Romine

Freda Joe

Tim Bond

Vanessa Duckett

Leland Tom

Roy Tracy

Sonlatsa Jim-Martin

Carmen Moffett

Victoria McNammee

Ronald Hernandez

Janice Weber

Brian J. Bernard

Rick Abasta

Ettie Anderson

Jimson Joe

Casnir Agbaraji

Richy Ferguson

Dwight Largie

Ruby Haley

Monica Yazzie

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Evelyn Barreras, Recording Secretary

 

CALL TO ORDER/ROLL:  6:11 p.m.

 

PUBLIC COMMENT

Peter Romey, NTU - engineering program

Cashnir Agfarji, NTU – college classes/tuition

Sonlatsa Jim-Martin – recognition of former board member/transparency in replacement

 

Election of Board Officers per Board Policy 11.2.5 / B-0900 (121806)

Board of Education President

Kevin Mitchell announced and open nomination for president of the GMCS Board of Education.

Joe Menini moved to nominate Kevin Mitchell for the president of the Board of Education. Kevin Mitchell declined.

Kevin Mitchell moved to nominate Priscilla Manuelito for the president of the Board of Education. Priscilla Manuelito accepted

Kevin Mitchell moved that Priscilla Manuelito by acclamation is voted as president of the GMCS Board of Education. Upon roll call vote, motion carried unanimously. (Four board members present and voting: Lynn Huenemann-yes, Joe Menini-yes, Priscilla Manuelito-yes, Kevin Mitchell-yes)

Priscilla Manuelito is the president of the GMCS Board of Education.

 

Board of Education Vice-President

Priscilla Manuelito opened nomination for vice-president of the GMCS Board of Education.

Joe Menini moved to nominate Lynn Huenemann for the vice-president of the Board of Education. Lynn Huenemann declined.

Board voted as follows: Lynn Huenemann-yes, Joe Menini-yes, Priscilla Manuelito-no, Kevin Mitchell-no

Lynn Huenemann moved to nominate Kevin Mitchell for the vice-president of the Board of Education. Kevin Mitchell accepts.

Priscilla Manuelito moved that Kevin Mitchell is voted as vice-president of the board. Upon roll call vote, motion carried. (Four board members present and voting: Lynn Huenemann-yes, Joe Menini-abstain, Priscilla Manuelito-yes, Kevin Mitchell-yes) Kevin Mitchell is the vice-president of the GMCS Board of Education.

 

Board of Education Secretary

Priscilla Manuelito opened nomination for the secretary of GMCS Board of Education.

Kevin Mitchell moved to nominate Lynn Huenemann for the secretary of the Board of Education. Lynn Huenemann accepts.

Joe Menini moved to cease nomination for the secretary of the Board of Education.

Kevin Mitchell moved that Lynn Huenemann by acclamation is voted as secretary of the Board of Education. Upon roll call vote, motion carried unanimously. (Four board members present and voting: Lynn Huenemann-yes, Joe Menini-yes, Priscilla Manuelito-yes, Kevin Mitchell-yes) Lynn Huenemann is the secretary of the GMCS Board of Education.

 

Navajo Nation Vice-President

A presentation made to Jonathan Nez, Vice President of the Navajo Nation for his work in the schools on important issues facing our students. Rick Abasta accepted the award on his behalf.

Joe Menini would like the plaques be presented to the NMSBA nominee at a future board meeting. Also invite Titus Nez former board member for recognition at the next board meeting. Priscilla Manuelito thanked all recipients for their services.

 

Gallup Ensemble

Teri Fraizer and Lynn Huenemann gave recognition to Ryan Hernandez and members that are in attendance. The members are teachers from Gallup and Window Rock schools all to improve fine arts specifically music.

 

Solar Energy

Ron Triplehorn and Oswaldo Galarza, Alternative Industry Resources CEO presented the proposal to help spend his tax credits on schools in the state. The district would buy power produced from the solar arrays at 1 cent less than the average paid to the electric company. The company would be responsible for paying any repairs on the arrays for the next 20 years;  the school district will own the arrays. The school district participating in solar energy will be saving over $70 million.  Miyamura High School and David Skeet Elementary School are recommended for the first phase of the solar energy project.  The utility will always be available for back-up if needed. Gallup and Bernalillo school districts are first to go with solar energy in the area. It was recommended to have Gallup Solar have their input. The board requested to see the investors’ portfolios. The Gallup solar and the City of Gallup will be part of the process. More discussion on the process before taking formal action is the best interest of the board.

Ron Triplehorn explained more on Gallup High solar issues that the motors used to track the sun is undersized.

 

STEP Grant Report

Dr. Kalvin White (Roy Tracy) and Dr. Pauletta White provided an extensive written report to the board. The STEP Grant was awarded in 2012 to Gallup McKinley County and Central Consolidated Schools to promote collaboration through a memorandum of agreement. The accomplishments are having access to data of 71,000 student data.

 

Indian Education Committee/JOM Report

Monica Yazzie provided a written report to the board. Carmen Moffett reported on the budget and the award letters are in process, anticipation projected amount is being readied, devised a JOM school site plan and planning early on providing ideas. Also announce the newly elected IEC officers: Monica Yazzie-president, Brenda Chicharello-vice president and Ruby Haley-secretary.

 

Jvanna Hanks reiterated the funding authority ended June 30, 2016. Any after-the-fact purchase orders are not reimbursed.  An update of programs that have funds reverted is requested from the board.

Dr. Pauletta White explained the Indian Education coordinator’s role and collaboration with Johnson O’Malley program.

 

Board Retreat Feasibility / Date

Superintendent asked for dates if there are plans to have a board retreat. The board felt the new board member will need to attend; therefore the board decided to wait.

The board questioned why on the personnel actions report does not list any new teachers being hired. Mike Hyatt discussed the rollover of the system will indicate a lot of new hires as many of them will begin in August. The other request is a listing of why employees leave the school district.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Lynn Huenemann attended American Indigenous Conference at Northern Arizona University. No other board reports.

 

Notices and Communication

July 22-23, 2016 ~ NMSBA Leadership Retreat

July 18, 2016 ~ GMCS Board Meeting

August 1, 2016 ~ GMCS Board Meeting

August 9-10, 2016 ~ Professional Development Days

August 11, 2016 ~ First Day of School

August 15, 2016 ~ GMCS Board Meeting

July 15, 2016 ~ Lincoln Elem. 12:45 Governors’ Reading/New Admin Conference

July 20, 2016 ~ Indian Affairs Meeting (UNM) 9AM

July 25, 26, & 29, 2016 ~ Administrator’s Conference (SSC)

 

Ron Triplehorn discussed the project along Boardman which was in design for four years. The survey indicates that the aquatic center’s fence, motor pool’s roof overhangs and Miyamura fencing are within the state highway plot therefore an encroachment license is issued. A sidewalk with a retaining wall along Boardman will be installed.

Lynn Huenemann moved the Approval to donate to NMDOT 3-CMD-1 (0.0810 acres) and permission for the contractor for temporary access unto school property be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Lynn Huenemann moved the Approval for GMCS Board of Education to remain within highway right of way as granted by the NMDOT for project #6100850 of be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval of Resignation from Titus J. Nez effective June 24, 2016 from GMCS Board of Education -

ACTION

Joe Menini moved the Approval of Resignation from Titus J. Nez effective June 24, 2016 from GMCS Board of Education be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Approval of the process replacing a board member in District 2 to serve the remaining term on the GMCS

Board of Education - ACTION

Joe Menini discussed to remind the deadline to accept letter of interests on July 13, 2016, review for residency on July 14, 2016, and the board will pick up applicants’ information on July 15, 2016. There is a special meeting on Tuesday, July 19, 2016 at Crownpoint Elementary to select a member.

Kevin Mitchell moved the Approval of the process replacing a board member in District 2 to serve the remaining term on the GMCS Board of Education be approved as presented. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

EXECUTIVE SESSION: Kevin Mitchell made the motion to go into executive session to discuss the attorney-client privilege pertaining to threatened or pending litigation on capital outlay legal case at 9:19 p.m. on Tuesday, July 5, 2016. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Kevin Mitchell made the motion to reconvene the meeting from the executive session at 10:12 p.m. on Tuesday, July 5, 2016. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

 

Priscilla Manuelito stated for the record only the attorney-client privilege pertaining to threatened or pending litigation on capital outlay legal case were discussed in executive session.

 

ADJOURNED at 10:13 p.m.

 

 

                                                                               Quote

 

             “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                              ---Tiffany Madison

 

 

 

                                                                  Quote

 

 

             “When the Rule of Law disappears, we are ruled by the whims of men.”
                                                                                                              ---Tiffany Madison

 

 

 
 
GMCS Special Board Meeting
Gallup-McKinley County Schools
Student Support Center Boardroom
May 2, 2016

 

BOARD MEMBERS PRESENT:

Titus J. Nez, President

Kevin Mitchell, Vice President – Late Arrival

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Brenda Yazzie

Gerald Horacek

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Learning Services

Mike Hyatt, Associate Superintendent for Human Resources/Business

Jvanna Hanks, Chief Financial Officer

Teri Fraizer, Community Relations

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  5:00 p.m./(Four board members were present for roll call)

 

NEW BUSINESS

A. Superintendent Evaluation

 

EXECUTIVE SESSION:  Superintendent Evaluation.

Lynn Huenemann made the motion to go into executive session to discuss personnel issues at 5:02 p.m. on Monday,

May 2, 2016. Upon roll call vote, motion carried unanimously. (Four board members present and voting)

Kevin Mitchell entered at 5:02 p.m.

 

Only personnel items in regards to superintendent evaluation were discussed in executive session

and further discussion in the regular meetings executive session tonight.

 

ADJOURNED at 5:57 p.m.

 

Quote

 

 

 

“The only man who behaves sensibly is my tailor; he takes my measurements anew every time he sees me, while all the rest go on with their old measurements and expect me to fit them. “

---George Bernard Shaw

 

 

GMCS Regular Board Meeting
Gallup-McKinley County Schools
Student Support Center Boardroom
May 2, 2016

 

BOARD MEMBERS PRESENT:

Titus J. Nez, President

Kevin Mitchell, Vice President

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Robert Hunter

Brian J. Bernard

Shawmarie DeGroat

DeJong DeGroat

Karen Cayaditto

Craig Robinson

Emily Marquez

Joseph Marquez

Mildred M.

Matthew Maralez

Johny Olty

Myles Martin

Renee Hardy

Keon Nez

Keenan Nez

Latisha Halona

Elaine Julian

LaRayne Halona

Bobby Martin

Kylynn Brown

Cynthia Brown

Stanford Chavez

Melissa Linkin-Chaves

Roberta Saldana

Irene George

Ross Whitehorse

Alexandria Toledo

Douglas Whitehorse

Marcella P.

Roy Lunch

Loretta Lynch

Travis Carroll

Richy Ferguson

Carisha Dixon

Roco Rico

Ricardo Rico

Chris Piano

Elizabeth Berry

Susan Berry

Jolita C.

Katilyn Morgan

Cicely Werito

Carol Burnett

Teri Balog

Janis Armenta

Julian Francisco

Neal Cunningham

Jacob T.

Lisa Garcia

Larry Belinte

Leonard Gorman

Rachel Rodriguez

Natasha Webster

Angel Webster

Cassandra Nez

Buffie Klumpenhower

Melvin Herron

Jacquelin Martinez

Tim Bond

Shania Yazzie

Saraphine Yazzie

Noreen McCray

Delvena Dale

Sherilyn Whitman

Rachel Whitman

Brenda Yazzie

Sonlatsa Jim-Martin

Monica Claw

Valerie Tapaha

Monica Yazzie

Ruby Haley

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services - ABSENT

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

 

CALL TO ORDER/ROLL:  6:00 p.m./all present

 

PUBLIC COMMENT

Renee Hardy – cap/gown orders for NPHS

 

Bobby Martin – buses/safety, strange vehicle/person [NOTE: Credited himself-and his “parental intuition kicking in”—for reporting an incident and complained that District did not update him on incident.]

 

Sonlatsa Jim-Martin – equity and board accountability [NOTE:  Was fairly direct in telling Board they need to do what they were elected for, which is getting rid of Supt. Chiapetti.]

 

Brenda Yazzie – Twin Lakes Elementary school issues

 

Leonard Gorman – Thoreau chapter resolution response

 

 

 

Recognition (Student, Staff, Other)

 

Tse Yi Gai High Knowledge Bowl

Teri Fraizer recognized Valerie Tapaha as the Teacher of the Year awarded at the Knowledge Bowl in Shiprock, NM.

 

2016 Paul Hanson Scholarships

Recognition given to the following students: Crownpoint High – Chenoah Belen, Gallup Central High – Myles Martin, Gallup High – Rachel Whitman, Gallup High – Ricardo Rico, Miyamura High – Lauren Smith, Miyamura High – Anakin Francisco, Navajo Pine High – Kylynn Brown, Ramah High – Taea Hill, Thoreau High – Rylee DeGroat, Tohatchi High –LaTisha Halona, Tse Yi Gai High – Lakisha Dixon

 

Bilingual Seal Recipients

Recognized were the first Bilingual Seal recipients: Navajo: Shaylynn Betone, Antonia Chiquito, Lawrence Johnson, Marcella Pinto and Ross Whitehorse from TseYiGai, Travis Carroll from Navajo Pine, Darin Tom from Tohatchi, Joletta Chee from Thoreau, Andrea Begay and Danielle Miller from Miyamura and

SPANISH: Jacqueline Martinez from Miyamura High School. [NOTE:  Spanish Bilingual recipient was all but ignored in heaping of praise for Diné students by Board.]

Titus Nez is proud and appreciates the students learning their own language through the school district.

 

Miyamura Skills USA

Buffie Klumpenhower recognized the following for participating and winning gold, silver and bronze: Dakota Chavez, Augustine Gonzalez , Josiah Harrison, Elizabeth Berry, Andrew Fouser, Hunter Triplehorn, Noel DuBoise, Delvena Dale, Cassandra Nez, Anjel Webster, Corey Joe, Savannah Payton, Jeremiah Hinkley, Omar Jawad, Tianna Miller, Nezom Muhsin, Hannah Rodriguez, Jana Billy, and Emeral Huber. Navajo Pine High students were Keon Nez and Keenan Nez.

The board commended all of the students, sponsors and parents.

 

Young Author 1st Book Published

Teri Fraizer awarded a certificate to Michael J. Marques – author of a book, Miyamura High School student.

 

Hiroshi Miyamura Scholarships:

The recipients for 2016 are: Larry Belinte, Shania N. Yazzie and Kolton Sorrell presented by Roberta Saldaña, one of the two Spanish Teachers from Miyamura High School.

 

SFE vs. A&J Produce Update

Jvanna Hanks provided a detailed written report as requested by the board at a previous meeting. The board discussed preference buying, local providers, procurement policies, federal guidelines, bidding process, pricing bids and payment issues. Resident business preference or Resident Veteran’s Preference is applicable to A&J Produce. The president recommends meeting with SF&E and A&J as an advertised special meeting.

[NOTE:  Why is Board getting involved in contractual issues of a Business?]

 

School Site Reports

Middle College High School

Rob Hunter provided a report on MCHS, this year there are 30 students graduating with 20 students receiving associate degrees. The increase in enrollment allowed additional courses. The demographics are requested by the board.

 

Indian Education Committee/JOM Report

Monica Yazzie provided a written report. Discussions on invoices, contracts, audit, approval of JOM application, technical assistance, and open meetings act, reimbursements, coordinator position and attendance at Indian Education Committee meetings.

Titus Nez discussed the audits are considered for the Bond Obligations, there are items listed that affect the district’s credit rating, our school district needs the bond funding, tensions between the Indian Education Committee and staff needs to stop, we need to work together, it’s nonsense to be doing it for political representation, parental involvement is decreasing because it became too political. Be an example and work together, bitterness and anger does not help especially in an open meeting, there is no need to prove who is right and who is wrong. Stop the fighting; it’s not going to solve anything. As our elders always say if you live in the past, you hold on to grudges, don’t live that way. He recommends new faces in Indian Education Committee and being positive at the next board meeting. Find the common ground and work together.

He will attend the meeting with proper notification at the next meeting. Kevin Mitchell discussed that finding the common ground is hard.

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Lynn Huenemann visited Indian Hills and Jefferson elementary school, attended the Navajo Language and Culture committee meeting, the Teen Film Festival, and recognized that (13) thirteen schools passed the restaurant report, attended the Suicide Presentation at Kennedy Mid, and show appreciation to the Rotary Club and finally an advertisement in the Navajo Times.

Joe Menini is making sure the UNM graduation is completed prior to Gallup High School’s graduation on May 13, 2016 at the Public School Stadium, and email him the correct time of the graduation.

Priscilla Manuelito attended Region I meeting, chapter meetings, special meeting here, Twin Lakes Elementary School’s Native American week and the Navajo Language and Culture festival. She also assisted with the crisis team.

Kevin Mitchell attended Region I meeting.

Titus Nez attended Region I meeting.

 

Notices and Communication

Announcements / Reminders

May 3, 2016 ~ Native Language/Culture Festival-MHS 9AM (Mid Schools)

May 9, 2016 ~ Native Language/Culture Festival-GHS 9AM (County Elementary)

May 10, 2016 ~ Native Language/Culture Festival-MHS 9AM (In-town Elementary)

May 9, 2016 ~ HEHSC Meeting 10AM

May 16, 2016 ~ GMCS Board Meeting (Ramah High)

May 25, 2016 ~ Last Day for Students

May 26, 2016 ~ Professional Development Day

May 30, 2016 ~ Memorial Day

June 3-4, 2016 ~ NMSBA Law Conference

June 6, 2016 ~ GMCS Board Meeting

 

Graduation 2016

May 13, 2016

Gallup High School 6:30PM (Public School Stadium)

 

May 14, 2016

Crownpoint High 11AM (Football Field)

Thoreau High 4PM (Gymnasium)

 

May 19, 2016

Navajo Pine High 6PM (Gymnasium)

Ramah High 6PM (Gymnasium)

 

May 20, 2016

Tohatchi High 6PM (Football Field)

Miyamura High 6PM (Public School Stadium)

 

May 21, 2016

Tse Yi Gai High 11AM (Gymnasium)

Gallup Central 4PM (Miyamura Gymnasium)

 

May 12, 2016

Project Search Graduation 6PM

 

EXECUTIVE SESSION:  9:58p.m.—12:07a.m. the limited personnel matters and attorney-client privilege pertaining to threatened or pending litigation

Joe Menini exited the meeting at 11:38 PM.

Report on Closed Session

Titus Nez stated for the record only personnel items were discussed in executive session. The board will continue the superintendent evaluation at the Ramah board meeting.

 

ADJOURNED at 12:08 a.m.

 

 

 

Quote

 

“A man wrapped up in himself makes a very small parcel.”
                                                                                                        ---John Ruskin

 

 

Special GMCS Board Meeting
Gallup-McKinley County Schools
Student Support Center Boardroom
April 25, 2016

 

BOARD MEMBERS PRESENT:

Titus J. Nez, President - ABSENT

Kevin Mitchell, Vice President

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member – ABSENT

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Tim Bond

Gerald Horacek

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Evelyn Barreras, Recording Secretary

 

CALL TO ORDER/ROLL:  3:40 p. m./Mr. Nez,  Mr. Huenemann  absent

 

Kevin Mitchell called the Board of Education meeting to order.

 

EXECUTIVE SESSION:  3:44—3:55p.m. for Limited Personnel Matters Related to the superintendent evaluation.

 

The executive session never materialized as there were only three board members and Joe Menini stated he prefers to have the full board to discuss the superintendent evaluation. [NOTE: Refusing to go into Executive Session would have left Board without a quorum.]

 

The recommendation was to schedule a special meeting one-hour  prior to the regular board meeting on Monday, May 2, 2016 to continue discussion on the superintendent evaluation.

 

ADJOURNMENT at 3:57 p.m.

 

Quote

 

“It doesn't take a majority to make a rebellion; it takes only a few determined leaders and a sound cause.”  ---H. L. MenckenRegular GMCS Board Meeting

Gallup-McKinley County Schools

Navajo Elementary School

April 18, 2016

.

BOARD MEMBERS PRESENT:

Titus J. Nez, President

Kevin Mitchell, Vice President

Priscilla Manuelito, Secretary

Joe Menini, Member

Lynn Huenemann, Member

 

NEWS MEDIA PRESENT:

Kyle Chancellor, Gallup Independent

 

GUESTS

Renee Hardy

Quintina Tayah

Mary Wilson

Laura Johnson

Chona Urbano

Rosa Espineda

Dinorah Flores

Gia Murillo

Jan Hardy

Mary Ann Sherman

Fannie Thompson

Mary Kate Suhy

Francine Yazzie

Kyle Swingle

Sarah Esmonde

Keon Nez

Keenan Nez

Janice Lynch

Leola Joe

Aretha Mariano

Andrew Melendres

Genevieve Francisco

Judith Mose

Stacy Etsitty

Amanda Boyce

Lita Montoya

Linda Brown

Pandora Watchman

Soloman Boyce

Amanda Boyce

Marsha Brown

Teresita Zulaybar

Coreen Smith

 

STAFF MEMBERS PRESENT:

Frank Chiapetti, Superintendent

Pauletta White, Associate Superintendent for Support Services/Student Support Services

Mike Hyatt, Associate Superintendent for Human Resources/Business Services

Jvanna Hanks, Chief Financial Officer

Joan Nez, Recording Secretary

CALL TO ORDER/ROLL:  4:05 p.m./all present

 

PUBLIC COMMENT

Renee Hardy –school/SSC updates/Graduation orders/ Equality/ Skills USA Medals.

 

APPROVAL OF CONSENT AGENDA ITEMS

Joe Menini stated concerns for approving “after the fact” trips; the principals should be planning in advance.

Lynn Manuelito requested for a trip report from the Washington, DC trips.

Joe Menini moved the consent agenda items be approved as presented. (*6a, *6b, *6c, *6d, *6e, *8b, *8c, *8d, *8f, *8g)

Upon roll call vote, motion carried unanimously. (Five board members present and voting)

 

Recognition (Student, Staff, Other)

District happenings presented by Coreen Smith. Central High spending frenzy, roving chefs at Jefferson Elementary School, Golden Apple Recipient Luncheon-Viola Hoskie, Story Telling at Thoreau Elementary by Sunny Dooley, Family Curriculum Night at Washington Elementary, PARCC testing kick-off at Onate taping the principal to the wall and the Gallup High School song and dance.

 

Navajo Elementary

Pandora Watchman, principal, discussed some challenges at the school, shared the vision/mission statement, the positive happenings at the school, shared some data showing improvement, commends the help from the shepherd and thanked the board for allowing her school to host the meeting and she is happy with Navajo Elementary School.

 

The Board commended her for her hospitality, sending out information directly from the school, more rural meetings, thanked the parents in attendance. Titus Nez personally thanked Pandora Watchman, Mary Ann Sherman and Pauletta White as they serve in some capacity of educating him and that the Navajo community and schools are not forgotten.

 

Navajo Mid/High

Mary Ann Sherman, principal of Navajo Pine High School. She’s appreciative that Ms. Theresa Howard has been hired as dean of schools; student and teacher culture and data driven are focus areas. She presented the demographics for Mid School and High school dictates growth in some areas and an increased in the graduation rate. Warrior Pride!

 

Board Report (Meetings, Conventions, Conferences, Training Sessions)

Lynn Huenemann attended the Language committee meeting; the next meeting is on April 25, 2016.

Priscilla Manuelito attended the Iyanbito planning meeting and she was scheduled to go to Kansas, KS for recruitment which had to be cancelled. [NOTE: Was District out funds for trip cancellation?]

Kevin Mitchell attended the Coyote Canyon Chapter meeting and will be attending the Crownpoint and Tohatchi meeting.

Titus Nez attended the superintendent evaluation meeting. He further stated that the meetings held at the chapter houses are more political and board members are given and seen with bad reputation, he rather meet with the community on personal basis. [Could not imagine why?!!] He will be attending the parent meeting in Crownpoint with Tse Yi Gai. The board will be meeting with HEHSC,

 

Announcements / Reminders

April 20, 2016 ~ Region I Meeting (Shiprock High School)

April 28, 2016 ~ Navajo Sovereignty Day

April 29, 2016 ~ Navajo Sovereignty Day Observed (No School)

May 2, 2016 ~ GMCS Board Meeting

May 16, 2016 ~ GMCS Board  (Ramah High)

May 25, 2016 ~ Last Day for Students

May 26, 2016 ~ Professional Development Day

May 30, 2016 ~ Memorial Day

 

 

Graduation 2016

May 13, 2016

Gallup High School 6PM (Public School Stadium)

 

May 14, 2016

Crownpoint High 11AM (Football Field)